Top 15 ToDo Apps in 2025

Managing both work and personal life can feel overwhelming in today’s fast-moving world. A good to-do app has become less of an option and more of a must-have tool. Whether you’re running a team project, keeping track of errands, or just trying to build better habits, the right app can make the difference between feeling totally stressed and actually staying on top of things.

What I’ve noticed is that the best apps today don’t just help you “make lists.” They guide you to actually follow through, which is the real struggle. Over the past few months I’ve been testing different tools—some are classics that keep getting better, others are new names with bold ideas. Out of all of them, Taskity.ai stood out to me the most, not just because it’s new, but because it feels built for how we actually live and work in 2025.

Why To-Do Apps Matter More Than Ever

Life today is full of pings, reminders, and endless deadlines. To-do apps help cut through that clutter, acting like a personal helper that keeps things in order. They’re not just about making lists — the good ones guide you in setting priorities, make choices easier, and bring a steady rhythm to your day. With remote and hybrid work now part of daily life, having a dependable app to stay organized has become more important than ever.

The 15 Best To-Do Apps in 2025

1. Taskity.ai – The Rising Star of 2025

I kept hearing people talk about Taskity.ai this year, so I finally gave it a shot. To be honest, I thought it would just be another basic to-do app. But it actually surprised me. Setup took barely a minute, the layout looked clean, and I didn’t need to waste time figuring out how things worked. At first, I used it for simple stuff like personal reminders, then I tried it for a few work projects too — and it managed both without any fuss.

What I liked most is that it doesn’t get in your way. Some apps overload you with features you never touch, while others feel so basic that they’re only good for writing a grocery list. Taskity feels right in the middle. I can keep it simple when I need to, but if I want to track a bigger project with deadlines and multiple steps, it’s still up for the job. Plus, it works offline, which has already saved me a couple of times when the internet was down.

Another thing that stood out is how well it adapts. When I was testing it alone, it felt lightweight. When I invited a few teammates, it didn’t suddenly become complicated. The syncing is smooth, and the shared boards make collaboration easier than juggling updates in chat apps. I’ve used Todoist and Microsoft To Do before, and honestly, Taskity doesn’t feel like a newcomer — it holds its ground.

So yeah, if you’re looking around for a productivity app in 2025, I’d say give Taskity a shot. It’s one of the few that actually feels built for both individuals and teams without trying too hard

2. Todoist

Todoist has been around for a long time, and it’s still a favorite for a lot of people. The reason is simple: it’s reliable and easy to use while still having enough advanced options. You can type in tasks naturally, set recurring reminders, and connect it with plenty of other apps. For everyday use, it’s solid. The only drawback I’ve noticed is that when you’re working on big, team-heavy projects, it can feel a bit stiff compared to how flexible Taskity is.

3. TickTick

TickTick is pretty cool because it’s not just about tasks — it also has habit tracking and a calendar built in. So if you’re someone who wants to keep daily to-dos and personal goals in one place, it actually works really well. For solo use, it’s smooth and simple. But once you try it with a team, it feels a bit limited, and that’s where Taskity does a better job.

4. Things 3

Things 3 is a favorite among Apple fans, mostly because of how smooth and beautiful it looks. Using it feels simple and elegant, almost like everything’s in the right place. The only downside is that it’s stuck in the Apple world — so if you’re on Windows or Android, you’re out of luck. For anyone who needs something across different devices, Taskity is way more flexible.

5. Microsoft To Do

Microsoft To Do is one of those apps that just works if you’re already in the Microsoft world. It connects nicely with Outlook and Teams, so you don’t really have to think too much about setup. Plus, it’s free, which makes it an easy pick for anyone who just needs a straightforward task list. The catch is that it feels pretty basic — good for simple stuff, but if you want more flexibility or modern features, it falls short. That’s where Taskity feels fresher and more capable without being complicated.

6. Google Tasks

If you’re all in on Google Workspace, Google Tasks fits right in. It’s simple, quick, and does the basic stuff like reminders or small task lists. But don’t expect anything fancy — it’s not great for bigger projects or team collaboration. For that, Taskity or TickTick would be a better pick.

7. Any.do

Any.do has built its reputation around daily planning. The app pushes you to set up your day every morning, which can be a lifesaver if you tend to put things off.It’s neat and helpful for personal use, but when it comes to team features and collaboration, it doesn’t really stack up. That’s an area where Taskity clearly takes the lead.

8. Sunsama

Sunsama works well if you like having a structured day. It helps you focus and set realistic goals. Some people find that structure motivating, but others might feel a bit restricted. Taskity gives guidance too, but without feeling so rigid.

9. Akiflow

Akiflow is really for the power users out there. If you’re juggling tasks from Slack, email, and a bunch of other platforms, it does a good job of keeping everything in one place. The downside? It can get complicated, and the price might put some people off. Taskity hits a sweet spot by offering advanced features while still being easy to use, so more people can benefit from it.

10. Motion

Motion is pretty cool because it can automatically shuffle your tasks when priorities change. If you’ve got a busy schedule, it can be a real lifesaver. The only thing is, sometimes the automation feels a little bossy. Taskity, on the other hand, gives you flexibility while still keeping you in control.

11. Superlist

Superlist is a nice mix of tasks and notes, and it feels modern and fresh — perfect for team collaboration. It shows a lot of potential, but it’s still fairly new to the market. Taskity has been around longer and already has the reliability and features that teams need at scale.

12. Routine

I tried Routine, and it’s nice if you want one place for everything. But honestly, it can feel a little busy and messy. Taskity gives you the same features but stays clean and easy to use.

13. Trello

Trello’s the classic Kanban board app. It’s super visual, so you can see what’s going on really easily — perfect for teams. But if you just want a daily to-do list for yourself, it’s a bit more for project management. Taskity makes personal productivity easy too, without overcomplicating things.

14. OmniFocus

This app is designed for productivity heavyweights, especially those into GTD. The customization is excellent, but it does take effort to learn properly. Taskity gives you similar flexibility without making it feel overwhelming for new users.

15. Remember The Milk

Remember The Milk has been around forever, and it’s still solid. It’s simple, reliable, and the reminders actually work. The thing is, it hasn’t changed much over the years. Modern apps like Taskity feel fresher and keep adding features that make life easier.

Final Thoughts

In 2025, there’s no shortage of to-do apps, and each brings something useful to the table.Some are great for personal use, some work best with teams, and a few try to do everything at once. But if I had to pick one that really feels like it’s leading the way, it’s gotta be Taskity.ai.

Taskity isn’t just another app. It’s a fresh way to handle tasks, projects, and teamwork. It’s simple enough for everyday use but still has the depth you need for bigger projects. Unlike apps that lock you into strict setups or drown you in features, Taskity just feels natural, modern, and easy to work with.

If you’re thinking about trying a new productivity tool this year, Taskity is definitely worth checking out. It might not have decades of history, but it already feels like the go-to app for the next generation of productive professionals.

FAQs for “Top 15 To-Do Apps in 2025”

1.Which is the best to-do app for teams in 2025?

If you’re working with a team, Taskity.ai and Trello are great picks. Taskity is modern and flexible, while Trello is perfect for visual project tracking.

2. Is Taskity.ai better than older apps like Todoist or Remember The Milk?

Taskity.ai stands out because it balances simplicity with advanced features. Older apps like Todoist and Remember The Milk are reliable, but Taskity feels more adaptable for both individuals and teams in 2025.

3. Which app is best for Android users?

Taskity.ai , TickTick, and Todoist work smoothly across Android devices. They also have cross-platform support, so you can continue on desktop or iOS without issues.

4. Are to-do apps free or paid?

Most to-do apps, like Taskity, Todoist, and Microsoft To Do, offer free plans with core features. Paid versions unlock advanced tools like collaboration boards, integrations, and automation.

5. Can Taskity.ai replace apps like Todoist or Microsoft To Do?

Yes. Taskity.ai combines the simplicity of Todoist with the flexibility of project tools like Trello. It’s great for both personal use and team projects, making it a strong alternative to older apps.

6. Which to-do app works best offline?

Taskity.ai works smoothly offline, so you can still manage tasks without the internet. Apps like TickTick and Microsoft To Do also offer offline access, but not all features may work.