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5+5 Remote Collaboration Software and Tips to use during COVID-19

Md Mohsin Ansari

With the COVID-19 pandemic,

work from home has become a norm and remote collaboration software has become more important than ever.

In fact, due to the coronavirus outbreak, a vast number of employees are working from home for the first time - which can be daunting for the unversed. And it can be even more complicated if you don’t know the right tools.

Fortunately, we live in a world where remote collaboration can be as effective as face-to-face interaction. There are dozens of feature-rich remote collaboration tools that can revolutionize how employees work from home.

To keep the wheels running smoothly, we’ve gathered a list of best collaboration tools for businesses. I’ll divide these tools into different categories, depending on the functions they serve.

Remote collaboration tools for Work from home pain points

In order to manage your teams remotely and ensure business continuity, you need a combination of different software. You’ve to take into consideration the immediate goals of the company, number of employers, and the current economic situation. Generally speaking, a remote team needs different software:


Fortunately, we have options. There are tools that can help your teams during these challenging times. But, onboarding your teams on so many different platforms, that too without prior experience, can be a headache.

Put simply, the best practice is to stick with one platform that can resolve all your work from home pain points. Choosing a multi-purpose app can help you avoid app fatigue and onboarding issues.

Troop Messenger for Remote Team Collaboration

 

As one of the most promising additions to remote collaboration space, Troop Messenger offers instant messaging, video conferencing, project management, and productivity features. Troop Messenger, as one of the best remote collaboration tools for business, has all the essential features remote employees may need.

Troop Messenger is a feature-rich business chat app for internal communications. It has all the essential features you need to communicate and collaborate with your internal team:

  • Instant Messaging in Private and Group Chats
  • Video and Voice Calling 
  • Hassle-free collaboration with Suppliers or Vendors 
  • Confidential chat with in a private chat conversation room 
  • Live location tracking 
  • Cloud File Storage, Sharing, and Collaborative Editing 
  • Integration with Google Drive and Dropbox

 

Case in point:

Troop Messenger’s strong point is that it functions as a multi-purpose work from home software with all essential features.

 

Troop Messenger Highlights:

TM lets you collaborate with all your employees, clients, and vendors regardless of where they’re working from. It pushes up seamless communication between the team members.

It has a clean, easy-to-use interface that allows users to interact, engage, and collaborate. Some of the most impressive TM features include unlimited groups, unlimited message history, incognito window for a confidential chat, data records, storage up to 1 TB, and more.

Troop Messenger has been designed as a compact tool for small, medium, and large enterprises. This high functionality, low-complexity tool addresses various domain specificities. TM allows admins to add vendors, suppliers, and freelancers as orange members who get restricted access to the workspace.

Troop Messenger can be integrated with essential apps like Dropbox and GoogleDrive. With Troop Messenger, your team can migrate their files, documents, and do a lot more than texting. It is possibly the best work from home communication tools your team needs during these unsettling times.


4 More tools to Keep your Teams Sorted

We get it. When it comes to employee and customer management, there’s no one-size-fits-all solution. Different teams have different collaboration requirements. If team A’s priority is video conferencing and screen sharing, Team B’s might be collaborative editing.

Having said that, we’re adding below 4 more tools that can help you master other aspects of remote collaboration:

  • Video Conferencing and Webinar Software 
  • Task and Project Management Software 
  • Remote Support or Desktop Access Software 
  • Employee Tracking or Monitoring Software


Together, this software can provide a productive remote experience for companies of different requirements, sizes, and capabilities.


Zoom for Video Conferencing

Whenever it comes to remote collaboration tools, no one can skip considering Zoom. It’s one of the best team communication apps everyone has heard of. Zoom provides a virtual space that helps teams to interact remotely, share ideas, and leave comments on files in real-time.

Zoom’s video conferencing feature offers a simple yet interactive way of keeping communication alive. The thread format brings all the team collaboration and communication in one place and makes employee management easier than ever.

Zoom, mainly known as a group calling and conferencing app, can help a great deal in managing employees and projects remotely. It offers an amazing quality of video and provides seamless collaboration features.

One of the reasons remote teams love Zoom is it allows recording a full-length video. With Zoom, you’ll never have to worry about remote working or video collaboration.

Zoom also supports screen sharing - a feature that can facilitate combined discussions between the distant teams. Via Zoom app, you can share the screen and also use the annotations features to draw and write on the screen.

This makes communication more engaging. Other zoom solutions include meetings, Zoom room, voice sharing, business IM, and more. Zoom is easy to use. It has straightforward pricing.

Zoom’s USP:

Recording the video conference or call is a tremendously useful feature


3. ProofHub for Project Management

ProofHub is one of the high-functionality collaboration and productivity software. Ideally known as project management software, ProofHub has earned the trust of hundreds of remote teams by bringing everything in one place.

On ProofHub, remote teams can have seamless interactions with the clients, suppliers, vendors, and fellow employees. This work from home tool comes with plenty of features like discussion, proofing, and remote project management. There’s also an option to chat for feedback sharing. ProofHub, with dozes of collaboration and productivity features, is one the best tools to manage remote employees.

ProofHub, as an all-in-one project management application, is a great tool for teams that require a higher level of efficiency. Remotely, team members can plan and organize different types of projects using notes, lists, charts, and calendars.

ProofHub’s USP:

Productivity features like proofing, adding timesheets, and track time manually using timers.

 

4. AnyDesk for Remote Access

AnyDesk’s free plan makes it a high-functionality collaboration tool. Known as a free collaboration tool for remote teams, AnyDesk has multiple essential features.

AnyDesk offers everything you need to work from home. It has several licenses and features to meet remote collaboration requirements. With AnyDesk, you can connect from everywhere, via any device and through the Unattended access.

AnyDesk allows easy access to remote computers from your desk, all with ease. If you require unattended access to your distant employee’s computer, you’ll only need a password, and then you’ll be good to go.

You can run AnyDesk from on different platforms like Windows, macOS, Linux, iOS, Android, and more. For the security-conscious teams, AnyDesk has whitelisting and encryption features.

They use RSA 2048 encryption to verify every connection made via AnyDesk. You can also control your connection security by whitelisting only trusted desks. AnyDesk supports remote printing, file transfer, On-Screen Whiteboard, and Auto-Discovery features.

AnyDesk’s USP:

Unlimited EndPoints and Remote printing

 

5. DeskTime for Employee Monitoring & Tracking

DeskTime is an easy-to-use time tracking app which combines features like employee monitoring and productivity analysis. It is one of the best productivity apps for employees. Additionally, this productivity tracking tool helps managers identify the unproductive habits of their employees by sorting apps and web pages into ‘productive’ and unproductive.

Apart from tracking their time, DeskTime also automatically calculates the efficiency and productivity of an employee based on the categorization of programs, apps, and URLs.

DeskTime allows admins to create employee groups where they can manage the efficiency and productivity for each of the groups. Known as the best time tracking application, DeskTime has features like Shift Scheduling, Absence calendar, Pomodoro timer, detailed visual reports, and daily productivity timeline. The app can also be integrated with other project management apps

DeskTimer’s USP:

Auto Screen Shots and Detailed visual and downloadable reports.

 

6. Xtensio

If you are looking for something to help you ease the managing and task assigning work, Xtensio is for you! it lets you manage your teams, work and other important things in a swift. Using this, you can create, share and present everything in live documents. It's a cloud-based platform that lets you make impressive and smart documents with the help of free templates, color schemes, images and more.

Furthermore, Xtensio has a customized dashboard that let your team collaboratively work. It's safe and all your data is safe within Xtensio. This makes Xtensio more impressive and trustworthy.

Xtensio USP:
It lets you collaboratively work with teams without any fuss


5 Tips to Work From Home During the Coronavirus