Project-related issues are inevitable, but how you’re prepared to solve those problems will determine how successful your project will be.
As project managers, you know there are many complex elements to balance, and it’s a challenging profession to tackle. It’s your duty to put all key factors into perspective when mapping out a new venture with your team, delegating all the time, money, people, and resources involved in getting a project off the ground.
In a recent study done by Project Management Institute, for every billion dollars invested in the US, 122 million of it was wasted in poor performance and management. You don’t want that to be you.
Use your skills and expertise to take whatever complications that come your way and feel ready to resolve them with confidence. Start by identifying ten project management challenges with expert solutions.
This may seem like a no-brainer, but more often than not, project managers get so caught in the big picture of their objectives that they lose sight in the value of defining the smaller purposes involved in the overall goal. Without clear intentions established and communicated to your team, your new campaign is doomed.
According to Nick Drewe, Founder & CEO of Wethrift, you must, “communicate with your team as the leader who wants to be sure their employees are motivated to work. Provide them with an efficient understanding of the big-picture goal along with how their role is essential.”
The way you communicate with your employees will be the greatest attribute you use while managing a project. Without it, you’re going to be anticipating conflict and misdirection of the desired path to success.
Just because you confidently laid the foundation of a project and feel your team and you have the bandwidth and resources to make it happen, it doesn’t mean that time is going to be on your side.
Clear direction and Key Performance Indicators (KPIs) does not mean clear time management. If you place unattainable expectations on your team members with regard to time, they will lose their motivation and clarity to complete their tasks efficiently.
Errors in expense planning is one of the most common project management challenges, and could also be the most detrimental. What’s worse, is that they’re often not caught until it’s too late, overrunning the designated funds for the project before you get a chance to stop it.
Brian Dechesare, Founder & CEO of Breaking into Wallstreet, says, “without implementing the task of financial modeling to represent the portfolio of a project, you cannot expect to successfully unify your project and bring it to completion.”
If your team is not aligned, your project goals won’t be either. Their collaborative effort has a direct correlation to your project’s success. Without a sense of company morale and mutual desire to work, how can you expect to run a campaign to completion without conflict?
You’re in charge of keeping your team inspired and connected, and while that might seem difficult when dealing with different personalities and skillsets, it’s essential to making sure things go smoothly by finding reliable ways to manage your team.
You cannot expect to organize tasks, delegate goals, track progress, and mediate a project without help. But in many ways, assigning more employees to help with these tasks could only slow down productivity and keep them involved with less important things than what they should be doing. That’s why finding a software program to generate that support for you in one place is so important.
“The digital world is rich in software to assist business owners and project leaders to manage their work and team members without overwhelm. Use them to simplify and elevate your tasks,” is sound advice from Chelsea Cohen, Co-Founder of SoStocked.
“You must weigh all the risks when starting a new project, especially in the current financial market, or you leave yourself vulnerable to unknown factors that could potentially crush your production and productivity,” Says Jim Pendergast, Senior Vice President of altLINE Sobanco.
Not considering the risks that could potentially occur during a project is, quite frankly, irresponsible. If you don’t identify and assess the risks you cannot minimize or control them, potentially throwing your whole project off course.
Scope changes don’t always have to be the result of mismanaging the risk factors, though it is a part of it. But you can’t assume that things won’t need to be changed and adjusted for other reasons, like a client changing their mind about something at the last minute. Knowing how to deal with this is important.
Like Brett Larkin, Founder & CEO of Uplifted Yoga mentions, “Challenges and derailments in life will always occur, but if you want to reduce stress and ease the atmosphere in your environment, make it a priority to uncover the most suitable ways you can deal with those challenges before they arise.”
There is nothing more counterproductive than assigning someone to do a job who is not properly trained or skilled in that area. While you may assume that someone’s professional assets could benefit a certain task that’s out of their wheelhouse, it doesn’t mean they should be one’s working on it. Furthermore, availability is not synonymous with best-fitting for the job.
It’s your responsibility to be sure your team is trained and has the adequate skills needed to get the job done, or you’re going to find yourself spiraling down the path of confusion that could put your work to an unexpected halt.
Avoid the blame game that occurs when things derail and everyone is pointing fingers about who’s “fault” it is that it happened. Not only will it crush the morale of your workplace environment, but it will completely stop production and force you to kill time in back-tracking.
If your team is not taking responsibility for their actions, both positively and negatively, the bumps in the road will tear apart your team’s trust, along with potential clients and customers.
You need an effective approach to all the elements of your project and ways to analyze all of your data consistently. Some projects may go smoother than others, and there may come a point where the challenges of a project feel beyond your abilities.
But with the right mindset and perspective with actionable tools to meet the needs of those challenges, you will continue to build your skillset and achieve more success with every campaign you’re in charge of.