Switching to remote work is a trend that dominates but still remote workers were able to maintain intact communication, thanks to online collaboration tools. The latest reports indicate a doubling in the number of remote workers in the past 10 years. And despite the famous Yahoo ban in 2015 that forced the employees to return to the offices, the trend for remote job opportunities keeps on expanding globally.
Among the driving forces facilitating this growth, are new managerial practices and innovative tech solutions that enable top companies to increase hiring remote teams.
Lack of effective tools, however, might hinder the productivity of your team so making the right choice in terms of online collaboration software that would empower team collaboration, will save you from facing numerous challenges.
Below there is a list of online collaboration tools you will find useful when working with a remote team.
When searching for more interactive team collaboration, Troop Messenger comes as a leader. It is one of the few online collaboration tools, that will satisfy any team’s needs due to the simplicity of its implementation in an entrepreneurial environment.
Working as a fully-fledged business communication platform, Troop Messenger gives you instant access to unlocking a great number of functions:
Arranging the work schedule within Troop Messenger will let you keep project info fully organized and, thus, secure all the project performance data.
Document360 is a SaaS-based knowledge management software designed to help your team create, collaborate, and publish a self-service knowledge base for your software with ease. It’s one of the most popular tools in the knowledge management industry. It comes with an AI-based real-time search so users can access the document in a fraction of a second and keep track of all your team interactions using team analytics.
Document360 allows internal collaboration and helps to create a productive environment and it is easy to maintain a synchronous workflow especially when the employees work remotely. Some of the key features are,
It is optimal in case you need a tool for arranging online meetings. This workplace collaboration software works both ways, with customers and team members. The tool provides a high-quality connection and ranges as the most reliable software. With support assisting you 24/7 and instant availability of joining or hosting the meeting options, you can start a meetup, webinar, or a regular call hassle-free.
GoToMeeting is the ultimate communication choice for remote teams. A click on the link across any device will be a signal for activating various options:
ProProfs Project is not an over-the-top project management software but has made its name in the market for its easy-to-use UI and simple features.
From startups to enterprises, anyone can use this robust project management tool to streamline workflow, boost team communication, and improve team productivity.
ProProfs Project helps you to:
Paymo is a full-fledged project management tool offering free invoicing, best suited for small businesses and freelancers.
Paymo helps creative teams and freelancers automate payments and spend less time managing their paperwork. In a nutshell, with Paymo, users can:
For an in-depth analysis of invoicing tools, check out this list of free invoicing software.
When you have to arrange the effective collaboration of your remote team, the first issue you need to address is the means of providing accuracy of time calculations.
TMetric is an effective time tracking tool as it not only enables recording data on your work time in a single click from any gadget but also has additional functions coming in handy for remote work mode:
This Timesheet software help allocate tasks to employees, track time spent, keep track of billable time to charge customers, calculate payroll, create invoices, and keep track of expenses. Here's a quick list of 10 different timesheet software solutions and how they can help you manage your team better.
BlogIn is a beautifully simple internal blog and knowledge-sharing platform for teams of all sizes. The internal blog acts as a central information hub or a ‘virtual bulletin board’ for the company, allowing all employees to stay in the loop with what’s going on in and around the office.
At the same time, the blog opens a new, transparent, two-way communication channel inside an organization, where everyone can ask a question and get the information they need to make faster and smarter decisions.
The internal blog is intuitive and easy to use, so everyone can quickly get on board, which is one of the reasons why it works so well as an internal communication tool.
"Show, don't tell" - use screenshots and illustrations to communicate issues accurately and quickly. Usersnap's widget can be easily installed on your staging website or use the browser extension to capture anything you see and want to share.
Microsoft, Facebook, and many web companies employ Usersnap for issue reporting, QA, user acceptance testing, and customer feedback. Visual bug reports and feedback saves you time and makes remote working so easy.
JotForm is an extremely versatile online form builder which is suited for a team of any size. It doesn’t require any development skills as it’s essentially a drag-and-drop form builder. So, your entire team can benefit from it. It has a surprising amount of use cases that you can apply to your business or use to manage your team.
You can use it to clock in the work hours of your employees, collect feedback, assign tasks, open bug reports and the list goes on, it’s all up to how creative you can get with it.
The best part is that you have a wide variety of customization options for the forms you create. You can prevent things from getting boring for your team and have a sustainable remote team. As there are way too many templates and customization options you can check a form design guide they have prepared.
SmartTask is a simple yet powerful task and project management tool, which will help your team be more effective and efficient than ever before.
It brings the organization's tasks to one place thus everyone in a team has a clear overview of the team's progress, who's responsible, and has clarity on the deadlines.
The tool enables you with the following features:
Fyle is a powerful expense management software for businesses with seamless expense tracking features, credit card reconciliation, approval workflows, and robust integrations with accounting software like Sage Intacct, NetSuite, QuickBooks Online, and Xero.
With direct integrations with Visa and Mastercard, Fyle is the first expense management software to launch real-time reconciliations on credit cards you already have. Coupled with easy expense reporting and approval features, Fyle is a complete expense management package for SMBs.
Here's what Fyle can offer:
Ozonetel's cloud call center solution provides an ideal solution for businesses seeking efficient and personalized communication across channels. With a customer base of 2500 and growing, Ozonetel's unified CX platform empowers over 100,000 agents globally to handle more than 2 billion calls annually, consolidating its position as a leader in the CX space. The platform's interoperability is highlighted through its Open API, effortlessly integrating with CRM platforms.
Ozonetel CX Platform helps you to:
Tameday is the all-in-one workspace for teams and small businesses that are struggling to manage their projects and workloads with various separate tools and email- Bringing everything into one place
Tameday helps you to:
Wrike is a perfectly illustrative example of how to integrate a favorite task management tool with time-tracking software so that it could enhance your remote team's productivity.
Wrike helps prioritize projects easily due to its intuitive design. It keeps all the info on tasks you perform. Additionally, when applying integrations in Wrike, you can:
It is a productivity platform that helps you create tasks and plan your projects. While implementing ClickUp, you have the unique opportunity to organize the scattered tasks into an unbroken workflow.
With ClickUp, you get an abundance of options pertaining to:
Parabol is software not bloated with extra functions as its primary goal is to provide your team with ‘free online retrospectives’. This part of project management practice is crucial for further planning and better estimation of the coming projects. This tool provides transparency of team priorities and accountability for task performance.
It is a perfect tool for remote work enabling cross-functional cooperation within a team by synching tasks in a dashboard on a daily basis. With Parabol, you can:
It is a tool suitable for remote teams of any size. It is of particular interest to managers who can monitor top team accomplishments in real-time, and, hence, save tons of time on holding meetings.
Applying this software, your team gets access inside the app to:
No one can deny the importance of project management and Monday is one of the best platforms for this. Suitable for any team size, it is a tool that will let you plan your tasks on a timeline so that nothing will fall between slots, and point assignees and, thus, enhance accountability and collaborate instantly for increased business productivity.
The featured Monday options that you will surely like include the opportunity:
It is a team management solution designed to facilitate remote team collaboration. The software provides instrumental features to unite resources for more productive planning.
Implementing this tool means that your team can apply:
It is a productivity suite that unites spreadsheets and documents into shared folders.
It is perfect in terms of goal setting for your remote team. It facilitates collaboration by sending reminders and instant sharing documents from one place. Your team will not have to dig deep to retrieve the documents.
Quip is accessible across any device so that you and your team can work from any place. Applying Quip, you can create:
You can work over multiple projects: the sidebar is available from any screen in Quip so you can easily access your work, your favorites, and your teammates.
Teamwork Projects is an intuitive, feature-rich project management tool that lets your team reduce the complexity of collaboration.
It allows you to work together with context, transparency, and accountability — and with increased visibility and improved communication, you can keep collaboration at the core of everything you do.
Most Exciting Features:
LeadGen App is a lead capture form-builder tool for digital marketers. It helps marketers build custom lead forms and test them for the best conversion rates. LeadGen App works via form embed code that works on all major landing pages and website editor platforms and via direct link sharing as well. The forms can be integrated into marketing software like CRM and email campaign tools.
LeadGen App also provides an analytics dashboard to check and improve the performance of the forms. Run AB tests to compare conversion rates of different form variations on a single landing page. Maximize your lead generation potential by testing & iterating your forms.
No matter where employees are working, they need to be able to access the information required to do their jobs. Furthermore, simple tasks like keeping on top of the latest company updates or working on a document collaboratively can be difficult for employees working remotely.
This is where Helpjuice’s knowledge base software can help as it allows you to capture, store, and share company knowledge with ease regardless of where your employees are located. Your knowledge base can include HR procedures, training courses, team forums, webinars, and more – all of which ensure your remote team is able to effectively do their jobs.
In terms of document collaboration, Helpjuice offers a clean and simple interface that lets employees quickly create documents and co-edit them while keeping track of previous versions and authors. Additionally, Helpjuice’s commenting feature helps facilitate additional collaboration as it allows authors to select any text within a document and leave a note with any questions or thoughts.
Imagine if every team meeting had a shared goal, agenda, notes, and follow-up. Soapbox's shared one-on-one and team meeting agenda software makes it easy to have productive and collaborative meetings. Some key features include:
GanttPRO is a project management tool based on Gantt charts for teams of all sizes and from any industry. The software provides a visually appealing timeline where all tasks, dates, and assignees can be tracked easily.
GanttPRO offers a highly intuitive interface with a short learning curve, so even new project management team members will be able to start working on their tasks right away without additional time-wasting training.
With GanttPRO, you get a plethora of robust features:
nTask is a project management tool that helps remote teams to collaborate on tasks & projects to get work done. From project planning to execution and celebrating project success, nTask offers all the necessary features to bring teams into one place.
It enables individuals and teams to collaborate on tasks, assign to-do list items to team members and track the progress with the help of Gantt charts.
nTask helps you to:
Seeking an advanced digital collaboration tool that helps ease the process of managing remote teams? Don't panic, all you need is a robust productivity tool like ScreenRec! Yes, ScreenRec doesn't just save time and ease communication, it makes every operation related to managing a remote team just like a walk in the park.
Unlike other digital collaboration software you find online, ScreenRec supports instant private video messages and screenshots with high HD quality. Plus, this lightweight collaboration tool is loaded with avant-garde features that enable you to analyze, share, and manage content. And it also gives you full control over who can access content shared amongst your team, and anywhere in the world.
All-in-all, ScreenRec has high compatibility and can be used with desktop systems that run Windows or Linux, with a Mac version coming very soon. Plus, it has a clean interface that makes it easy to navigate through for users at all levels. This tool can be employed in almost every sector of a business and does one of the most important things for a business — save time.
123FormBuilder is a secure and easy-to-use online form builder that you and your team can use for a wide variety of use cases, including those that help you collaborate better when working remotely.
No coding is needed to create forms and you have 2,000+ form templates to start from.
Built with security in mind, all forms are GDPR compliant and integrate with the tools you already use.
Some of the more common use cases include:
Sales and after-sales services are the bedrock for the success of any-sized business. Even today, over 80% of sales and customer service-related communication gets resolved over phone calls. An organized call management system is still a major challenge for many remote-working companies. This is where cloud-calling tools like MyOperator comes into play.
MyOperator is a simple-to-use SaaS platform equipped with a suite of business calling solutions designed to manage both incoming and outgoing business calling initiatives.
Here are the key benefits of the remote-first MyOperator call management solution:
A trend for global cooperation and delivering your service internationally are motivating factors for many companies to increase remote hiring. With the tech project planning tools presented in our list, remote team collaboration is unlimited due to enabling uninterrupted workflow, effective communication, and full accountability of the work result metrics.