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10 Online Collaboration Tools for Managing Remote Teams
Denis Yanov

Switching to remote work is a trend that dominates. The latest reports indicate doubling the number of remote workers in the recent 10 years. And despite the famous Yahoo ban in 2015 that forced the employees to return to the offices, the trend for remote jobs opportunities keeps on expanding globally.

Among driving forces facilitating this growth, there are new managerial practices and innovative tech solutions that enable top companies to increase hiring remote teams.


Lack of effective tools, however, might hinder the productivity of your team so making the right choice in terms of software that would empower the team collaboration, will save you from facing numerous challenges.


Below there is a list of 10 ultimate tools you will find useful when working with a remote team.


Table of Contents




It is optimal in case you need a tool for arranging online meetings. It works both ways, with customers and team members. The tool provides a high-quality connection and ranges as the most reliable software. With support assisting you 24/7 and instant availability of joining or hosting the meeting options, you can start a meetup, webinar, or a regular call hassle-free.




GoToMeeting is an ultimate communication choice for remote teams. A click on the link across any device will be a signal for activating various options: 


  • Sharing the screen
  • Making notes over the images
  • Recording the conversations
  • Settings for adjusting the visibility of participants’ faces


Troop Messenger 

When searching for more interactive team collaboration, Troop Messenger comes as a leader. It will satisfy any team’s needs due to the simplicity of its implementation in an entrepreneurial environment.   


Troop Messenger


Working as a fully fledged business communication platform, Troop Messenger gives you instant access to unlocking a great number of functions: 

  • Instant messaging
  • Making video calls
  • Conducting video conferences
  • Sharing files
  • Desktop sharing
  • Creating complex schedules.

Arranging work schedule within Troop Messenger will let you keep project info fully organized and, thus, secure all the project performance data. 






When you have to arrange the effective collaboration of your remote team, the first issue you need to address is means of providing accuracy of time calculations. 

TMetric is an effective time tracking tool as it not only enables recording data on your work time in a single-click from any gadget but also has additional functions coming handy for remote work mode:


  • Creating an invoice
  • Generating various reports (including the ones that will summarize your team performance on the project)
  • Setting various pay rates for billable hours
  • Offline time tracking
  • Tagging projects for facilitating the workflow
  • Available on Windows, Mac OS, Linux, Android and iOS
  • Integrating with 100+ apps remote teams use in their work.





Wrike is a perfectly illustrative example of how to integrate a favorite task management tool with time tracking software so that it could enhance your remote team productivity.


Wrike helps prioritize projects easily due to its intuitive design. It keeps all the info on tasks you perform. Additionally, when applying integrations in Wrike, you can:


  • Estimate the project resources with precision,
  • Adjust timelines for specific tasks,
  • Reassign tasks to accommodate urgent requests
  • Tailor your tasks to projects goals.






It is a productivity platform that helps you create tasks and plan your projects. While implementing ClickUp, you have the unique opportunity to organize the scattered tasks into the unbroken workflow. 

With ClickUp, you get the abundance of options pertaining to:


  • commenting on tasks,
  • advanced task storing,
  • agenda creating
  • keeping your data as secure as you choose by regulating privacy settings.






Parabol is software not bloated with extra functions as its primary goal is to provide your team with ‘free online retrospectives’. This part of project management practice is crucial for further planning and better estimation of the coming projects. This tool provides transparency of team priorities and accountability for task performance.


It is a perfect tool for remote work enabling cross-functional cooperation within a team by synching tasks in a dashboard on a daily basis. With Parabol, you can: 


  • plan the day/week,
  • mark the milestones upon a task completion (for monitoring the team progress),
  • edit org charts
  • send retrospectives (‘summary of a meeting’) email to your team


I Done This


I Done This 


It is a tool suitable for remote teams of any size. It is of particular interest to managers who can monitor top team accomplishments in real-time, and, hence, save tons of time on holding meetings. 


Applying this software, your team gets access inside the app to:


  • commenting on their tasks,
  • generating word clouds marking the most frequent task components,
  • notifications of a reminder email (‘What have you done today?’) for sharing the daily accomplishments
  • "visuals," which breakdown accomplished tasks with color coding




Monday Screen


Suitable for any team size, it is a tool that will let you plan your tasks on a timeline so that nothing will fall between slots, point assignees and, thus, enhance accountability, and collaborate instantly for increased business productivity. 

The featured Monday options that you will surely like include the opportunity:


  • to update the status on the task,
  • to choose a customizable template for your sprints from the impressively big selection,
  • Email notifications – get notified by email







It is a team management solution designed to facilitate remote teams collaboration. The software provides instrumental features to unite resources for more productive planning.


Implementing this tool means that your team can apply:


  • reporting templates,
  • creating their own dashboards,
  • tracking tasks of various kinds in real-time
  • adjusting the time and resource allocation to current business goals in terms of project profitability





It is a productivity suite that unites spreadsheets and documents into the shared folders.


It is perfect in terms of goal settings for your remote team. It facilitates collaboration by sending reminders and instant sharing documents from one place. Your team will not have to dig deep to retrieve the documents.

Quip is accessible across any device so that you and your team can work from any place. Applying Quip, you can create:


  • Project plans
  • Territory plans
  • Checklists
  • Meeting notes
  • Documentation


You can work over multiple projects: the sidebar is available from any screen in Quip so you can easily access your work, your favorites, and your teammates.


Wrapping it up:

A trend for global cooperation and delivering your service internationally are motivating factors for many companies to increase remote hiring. With the tech tools presented in our list, remote team collaboration is unlimited due to enabling uninterrupted workflow, effective communication and full accountability of the work result metrics.

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