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7 Best Online Collaboration Tools for Productive Teams

Vamsi Bandi

If you’ve handled a group project or managed a team, you already know how important it is to communicate with your team members.

 

To streamline communication and collaboration at your workplace, you must onboard your teams on the best work collaboration apps.

 

But, what are those apps that can help you break silos and improve productivity at the same time?

Let’s find out:

 

1. Troop Messenger: Team Chat and Instant Messaging app for Business 

 

 

Known as a feature rich office chat app, Troop Messenger is an easy-to-use tool with seamless UI and UX. This business chat app has functionalities and features that are well crafted to ensure seamless collaboration and communication across teams.

 

Best Known for:

 

  • Unlimited messages
  • Unlimited Group creation
  • LDAP/Active Directory/ SSO
  • Group calling
  • video call and audio call
  • Burnout ( private chatting )
  • Multi companies collaboration
  • Big file sharing
  • Forkout( pushing message to all at once)
  • Audio messages
  • Edit and delete messages
  • Invite clients to collaborate with the team
  • Code snippet sharing
  • Multiplatform synchronization
  • SAAS & On Premise solution

 

Pricing:

FREE*  SIGNUP NOW

*Conditions Apply

 Why Choose Troop Messenger:


If you are looking for an affordable team chat app with all essential features such as one-on-one messaging, group conversations, file previews, voice-video calls, screen sharing, and confidential chat window, Troop Messenger makes for a perfect pick.

 

Download Troop Messenger

 

2. Asana: Project & Task Management App

 

 

Asana is known for bringing team’s goals, files, plans, and files together in one shared space. Businesses use this task management app for organizing and assigning tasks.

 

Best known for:

 

  • Manage overlapping, dependent, and unscheduled tasks
  • Automate routine work
  • 100+ integration options to communicate, coordinate, and collaborate
  • Workflow management
  • Real-time charts and visual highlights

 

Pricing:

Plan TypeBasicPremiumBusinessEnterprise
Monthly chargesUS $0US $10.99US $24.99 Custom
 HighlightsUnlimited tasks, messages, projects, and activity log unlimited.Admin console, dashboards, and private teams and projects Lock custom fields, Portfolios, Advanced integrations, and customization features SAML, block native integrations, and priority support 

 

Why Choose Asana:

Asana lets team managers keep track of who is doing what and by when. With Asana, communication is actionable and focused and you’ll always have an update about work. Hence, teams spend less time talking about work, and more on getting it done.

 

3. Basecamp: Team Communication & Project Management App

 

 

Basecamp is more than a work chat app - businesses are utilising this state-of-the art tool to stay more organised and productive. As a business chat app, Basecamp allows users to communicate better with fewer meetings.

 

Best known for:

 

  • Message boards: to post announcements, updates, and share ideas
  • Schedule: Through Google Calendar, Outlook, and iCal
  • Group Chat: Direct messages and group chats in real-time
  • Docs and Files: Share files, images, docs, and spreadsheets
  • Automatic Check-ins: Inform and interact with teams about latest updates and progress
  • To-dos: Create lists of works that need to be done

 

Pricing:

 

Plan TypeBasecamp personalBasecamp Business
Monthly chargesUS $0US $99 per month
Highlights20 Users,
3 projects,
1GB of storage space
Unlimited projects, users, team projects, clients, project templates, and advanced clients access
500 GB of storage space



Why Choose Basecamp:

Basecamp saves companies and businesses from a constant barrage of notifications that steal attention and create distraction. With basecamp, you get to centralise all your communication and notification and minimize interruptions. 

 

4. Flock: Team Messenger & Collaboration Platform 

 

 

Flock is best known as an instant messaging app for business. However, growing businesses are using this app for breaking silos, building stronger work relationships, and bridging gaps.

 

Best known for: 

 

  • Add to-dos right to your account
  • Read-only channels for organizational information that need no reply
  • Option to Migrate Slack account to Flock without losing past conversations
  • Integrate with apps of your choice
  • Personalised onboarding
  • Dedicated 24/7 support

 

Pricing:

Plan TypeStarter PlanPro PlanEnterprise Plan
Monthly charges FreeUS $2.5 per user per monthCustomised Pricing
Highlights

10k messages,
1 Auto-Join channel,
1 Announcement channel
10 public channel

5 GB storage space per teamSingle team admin

Unlimited messages, Auto-Join channel, Announcement channel, public channel

10  GB storage space per team Single team admin

Unlimited messages,
Auto-Join channel, Announcement channel, and public channel

20 GB storage space per team
Single team admin

 

Why Choose Flock:

Flock, as a productivity and collaboration tool ensure seamless file sharing and simple project management, and enhanced video conferencing. It’s best for teams that run on these features and want to boost productivity by avoiding the clutter and chaos.

 

5. Facebook Workplace: Communication Tool for Businesses

 

 

Facebook Workplace, as a business chat app connects everyone in your company on a virtual platform. It has useful features on a familiar interface - chat rooms, group chats, live video broadcasting, and media sharing. As an office communication app, Workplace is secure, simple, and connects everyone irrespective of their geographical location.

 

Best known for:

 

  • Manage employee access through G Suite and Azure
  • Open the conversation to everyone with auto-translate
  • Talk to the right people at the right time with Groups
  • Any small- to mid-sized company with teams who need to work together
  • Teams with remote members
  • Running news feed

 

Pricing:

Plan Type

Advanced

Enterprise

Monthly charges

US $4 Per Person/ Per Month 

US $8 Per Person/ Per Month

Highlights

Unlimited team and project groups, 1 TB per person file storage, and admin control

Unlimited team and project groups, unlimited file storage, directory integration access, and 24/7 support access

 

Why Choose Facebook Workplace:

Workplace, as a communication app, makes it easy for everyone to communicate, from the shop floor to the head office. Apart from the live video facility, the workplace lets businesses measure the impact with insights, and also get input on decisions with surveys and polls.

 

6. Google Workspace (Formerly G Suite): Business Collaboration Tool

 

 

Google Workspace is everything you need to get anything done. This integrated workspace is simple to you and has features to let you integrate, expand, and customize existing features to meet your team’s needs. Apart from that, the tool lets you spend less time managing work, and more time on actually doing it.

 

Best known for:

 

  • Any small- to mid-sized company with teams who need to work together
  • Teams with remote members
  • Video calls with recording features
  • Attendance tracking feature
  • Custom Business Emails
  • Enhanced Security Controls

 

Pricing:

Plan TypeBusiness StarterBusiness StandardBusiness Plus
Monthly charges$1.25 per user per monthUS $9.25 per user per monthUS $17.25 per user per month
Highlights

100 participant video meetings

Custom Business Email

30 GB cloud storage per user

Standard Support

150 participant video meetings

Security and management controls

Meeting  recording features

2 TB cloud storage per user

250 participant video meetings

5 TB cloud storage

Attendance tracking

Enhanced security control

 

 Why Choose Google Workspace:

Google Workspace can help businesses get more done in less time - it has both productivity and collaboration features that are loved by billions of users. Like Google Workspace, it provides teams access to collaboration tools such as Gmail, Meet, Chat, Calendar, Drive, Sheets, Slides, Docs, Forms, Sites, and more.


7. Microsoft Teams: Group Chat Software

 

 

Known as a work chat app, Microsoft teams has become a hub for teamwork - it brings together everything a team needs - from threaded conversations to chat, video conferencing to meetings, content collaboration to calling, and the ability to integrate with apps.

 

Best Known for:

 

  • Video conferencing with Screen sharing & Custom backgrounds
  • File sharing to securely store, share, access, and collaborate
  • Apps and workflows to streamline critical business process and tasks
  • Availability in 53 languages
  • Privacy and security compliance

 

Pricing:

Plan TypeFree PlanMicrosoft 365 Business BasicMicrosoft 365 Business StandardOffice 365 E3
Monthly charges$0$1.71 per user per monthUS $9.05 per user per monthUS $18.11 per user per month
Highlights

300 participants in a video meetings

Maximum meeting duration of 60 minutes

Customized Background

300 maximum number of users

1 TB storage per user

99.99% financially-backed uptime

250 integrated apps

1 TB storage per user & per 10 GB per license

Additional Microsoft 365 services

10000 participant video meetings

24 hours meeting duration

500k maximum users

Unlimited file attachment

 

Why Choose Microsoft Teams:

If you are looking for a chat-based remote collaboration tool that offers cool features such as file sharing, online meetings, integration with office 365 tools, and meeting recording, MS Office should be the ideal choice.


Choose the Best Chat App

As you can see, each app has its purposes. So choosing an app might be overwhelming at first, but once you understand how their features differ, it'll be much easier to choose between them.

 

Our list of the internal communication tool should be enough to get you started, so have a look through and check out the feature outlines.

 

If you are running a technology company, you may want to consider Troop Messenger. As an online collaboration tool, it is fully customizable to your business needs and the tool can run on your own servers as well.

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