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Audio-To-Text Tools for Businesses Working Remotely

Asloob Alam

Well-written and readable files are essential for every business — both businesses that operate online and offline. Little wonder that ninety-seven percent of business data is still documented on paper.

 

Businesses usually have their essential information recorded in a video or audio recorder.

 

However, transcribing those audio files into written texts is essential for most businesses' documentation process.

 

Audio-to-text tools provide the means to document your voiced files by translating them into written content which is a great way to document.

 

Several business owners use audio-to-text tools to run some of their documentation processes.

 

Let's dive into reviewing audio-to-text tools and their benefits to businesses working remotely.

What are audio-to-text tools?

Audio-to-text tools are transcription tools used to translate audio files into written and readable files.

 

Such audio or video files can be a meeting, academic study, or seminar recording.

 

These tools convert audio recordings to words written exactly as they were recorded in the audio. They can be manual tools of automatic software.

 

There are numerous settings where text files are more convenient to use than audio files. This has prompted the invention of tools that facilitate the conversion of audio files to written files.

 

Most businesses are thinking through the most effective ways to boost productivity and adequately document their data in a remote work environment. And some are in the process of developing or integrating the audio-to-text into team chat apps, so that it will save time in typing the entire message.

Best automatic subtitle generators for working remotely

An automatic subtitle generator is an audio-to-text tool that offers automatic and manual transcription services. The services include different audio conversion methods.

 

Aside from English, they render transcription services in 62 unique languages, which beats most audio-to-text transcription tools. The benefits are easy to use and accessible when needed. You can choose between their automatic and manual transcription services.

 

Happy Scribe offers its users:

 

  • Mechanised transcriptions in up to 63 unique languages
  • Manual transcriptions by natives speakers of the concerned Language
  • Video captioning
  • Project and spending analytics
  • File importation
  • File sharing and collaboration
  • Free audio-to-text
  • Manual audio transcription with the free transcription editor
  • Automatic Transcription Software
  • Human Transcription Services

 

Manual Transcription

You can choose to manually transcribe your audio files if they are not needed urgently and if you don't mind the extra time manual transcription takes in transcribing your files.

 

Happy Scribe's transcription editor is a free interactive editor that allows you to listen to the audio file while you transcribe. This will enable you to replay the audio or video recording as often as needed. You can use their free transcription editor both from your dashboard or directly on the editor page.

Automatic Transcription

Automatic transcription is fundamental in audio transcription. It is the primary way to convert an audio file into readable text.

 

Happy Scribe adopts speech-to-text algorithms to modify any voice recording into a text document.

 

Their audio-to-text software can transcribe a good record in 120plus different languages and accents.

 

It gives free usage for files that are shorter than 10 minutes. You can use their free trial to transcribe them.

 

This automatic transcription software has many benefits compared to other transcription methods.

 

The benefit that stands out is the time that you save. Unlike manual transcription, this automatic software transcribes your audio in the shortest time. You have more time to tend to other engagements.

What makes automatic speech-to-text transcription possible?

Technological advancement has made automatic speech-to-text conversion possible. Tech companies have invented machines, and artificial intelligence is used to transcribe audio and video files speedily.

 

Manual transcription can be difficult and time-consuming, especially when the audios are enormous and require long transcribing. This prompted tech experts to create audio-to-text tools.

 

Whether you want your audio modified to text for a podcast or any other purpose, the tools are valuable to most businesses, especially businesses that work remotely, hold a series of meetings, and like to transcribe them.

How to use audio-to-text tools?

The basic steps for using automatic transcription tools are as follows;

Sign Up and Choose Between Transcribing and Subtitling Your File

Happy Scribe provides a free trial and doesn't ask you for your credit card, and you'll be able to upload your files immediately.

 

Once you have signed up, you'll be asked to select between transcription and subtitles. If you are interested in transcribing your audio to create a subtitle file afterward, you can just employ their subtitle generator to finish the job in minutes.

Upload your Audio File and Select the Language

With their uploader, you can import your file from anywhere, whether on your laptop, Google Drive, Youtube, or Dropbox. The first 10 minutes are free. You will choose between automatic or human transcription. You have 10 minutes of automatic transcription for free. Once you finalise the upload, just hit the "Transcribe" button, and your audio will be processed.

Receive Your Transcript

Their automatic transcription software will convert your audio to text in just a few minutes —depending on the length of your file. If you select their human service, your transcript will be ready in about 24 hours. Once you prepare the transcript, you can access and proofread it from your user dashboard.

Proofread and Export the Transcript

You may have to proofread and edit the final transcript if you have selected automatic transcription. With the transcription editor, proofreading your transcripts is much more straightforward. You can play your audio as many times as you desire using the rewind feature. You can also add speaker names and display the time code. Etc. Once you have confirmed everything is perfect, you can proceed to download the transcript. You can convert the file into multiple texts or subtitle formats.

Human Transcription Services

Another option for converting audio to text is using humans. You can hire a freelance transcriber or employ transcription services.

 

You can work with outstanding transcribers from different languages to provide quality transcription services.

 

Happy Scribe has its human transcription service available in English, French, Spanish, and German.

Benefits of transcribing Audio-to-texts for Remote business

Safeguard your information

Information and data security is a priority for all businesses. Converting videos and audio into written files is an effective way to back up and secure your data from loss if your audio files get corrupted or missing.

 

Remote businesses operate majorly online and need to secure their data in a written form considering how their business runs.

 

Audio-to-texts tools help you convert your audio files through a secured system.

 

Professional companies involved in this transcription protect your data. They have their reputation to protect and customers to retain.

Helps reach a wider audience by diversification

Considering how individuals differ in their preferences, your audience also has varying needs. Some of your audience may like to watch videos and listen to podcasts, while another may prefer reading written texts to watching videos or listening to audio.

 

By transcribing your audios to text, you're directly targeting them and strengthening your marketing strategies. Transcription increases how accessible your content is.


Implementing this can benefit your employees and the audience who prefer to read.

Avoid Misinterpretation of information

Utilising transcription tools can help reduce the Misinterpretation of information. Remote businesses usually hold conference calls and zoom meetings with their employees. To avoid misunderstanding and Misinterpretation of data, they can adopt these tools that transcribe their business meetings and send them in a written form to their workers.

 

Also, sourcing facts from inaudible audios and videos are challenging. A straightforward approach is to turn the audio into text.

Improve strategy documentation

Business meetings help you define your organisation's strategy for your business and implement contracts.

 

You can have a secretary take notes during the meetings with your clients and customers. However, the best approach is to record the entire session and transcribe it later.

 

The information can later be turned into text using good audio-to-text tools.

Boosts workplace efficiency

Getting information from audio and video files can be time-consuming, and tasking and poor transcription can affect your website.

 

Employing audio-to-text tools provides you with well-written files that are more searchable than videos or audio. This simplifies data access which then improves the general operational efficiency.

 

You can easily access the necessary information in minutes instead of playing audio or video.

Wrapping Up

Transcribing your audio mechanically can be tedious and time-consuming, but with the help of Audio-to-text tools, you can transcribe your audio and videos effortlessly.

 

Audio-to-text tools can help you transcribe your audio to written documents to reach a wider audience and increase your business results within a short period, saving you time and money.

 

Audio-to-text tools can help boost your remote business efficiency by improving your documentation practice and increasing your productivity in the long run.

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