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01 Mar 2019
15+ Reliable alternative tools to Evernote in 2020
The Evernote open source has played a vital role in social media marketing. A social media manager has used the Evernote app to shape up the busy day in the most effective manner. It has been the most popular digital notebook to capture ideas through notes, visuals, and recordings, drafting articles and saving materials to read later   In this blog we list out the best Evernote alternatives you must try this year.   The paid version of the Evernote comes with a hefty price tag; hence, if you are looking for a reasonable alternative or a free alternative to Evernote, here are the top 14 tools which are worth a try.     Evernote Alternative   1. OneNote 2. Apple Notes 3. Bear Notes 4. Slips 5. SimpleNote 6.Dropbox Paper 7. Google Keep 8. CintaNote 9. GoodNotes 10. Notejoy 11. Box Notes 12. Quip 13. iA Writer  14. Zoho Notebook 15. Joplin 16. nTask   OneNote     Price: Free   Storage: 5 GB Platform: Android, IOS, Windows, Web    Microsoft Onenote is an excellent free alternative to Evernote. The app comes with a pre-loaded Windows 10 operating system and a web application too. It is easily available in mobile apps for IOS, Windows phone, and Androids.  OneNote can synchronize the data from your Microsoft account and makes use of OneDrive to save all the data that you require. It has a capacity to store up to 5 GB data and can help you gather and organize the links, the images, high-quality texts and drawings in the notebook.  Importing tables and text email content, images and audio from other Microsoft Apps is also a great function Onenote has to offer. It enables recordings of audio and capturing of images too which Evernote does not offer. Evernote does not have an in-built audio capturing feature.   Apple Notes     Price: Free   Storage: 5 GB Platform: Web, IOS, Mac   The latest Apple Note comes with a full management tool. The main features include the tool organizer which organizes the notes into folders. It can attach videos, audios, and images and share with contacts by simply drag and drop action. Unlike Evernote, it has a cloud-based operating system. The notes are accessible from the icloud and synced across all Apple devices on any platform. The icloud notes which have been deleted around 30 days prior to work can also be recovered and edited on A user of IOS9 device can also use the feature of a doodler, and benefit from the various tools like drawing tools (pencil, felt tip marker, eraser, and pen). One can easily use these features to capture their ideas, and represent them using these visual aids.   Bear Notes        Price: Free     Storage: 5 GB   Platform: iPhone, iPad, and Mac    Bear is an Apple note device which syncs with the cloud services. It has an aesthetically appealing design, with great UX. The navigation feels natural, and it is easy to create notes, find them and organize the notes into folders.Unlike Evernote, Bear allows fairly easy conversion of documents and notes into other formats like PDF, or Word document. It has beautiful themes which are in-built, and style and links can be customized with just a keystroke. It is a low-cost note-taking app suitable for Apple device owners.   Slips     Price: Free   Storage: Offline Storage Devices supported: iOS, iPad   Essentially, we often look for a piece of paper to make instant and quick notes. Slips is an application developed to take quick notes. The tasks which are entered in Slips are quite manageable with timely reminder alarms. Since it looks like a colorful pinboard, Slips is a great app for creating short cheat sheets for learning. Thus, it competes not only with Evernote, but can also be an alternative to a powerful flashcards base by Subjecto which is loved by many students. Though there are many apps alike in the market, Slips is powered with a bunch of features like Text Decorations, Managing Contacts, Importing Images, Emoji Icons, Reminder Alarm, and Social Sharing. Slips have its footprint in Android and its iOS version is about for release.   SimpleNote  Price: Free   Storage: 5 GB Platform: iOS, Android, Windows, Linux, Web, web, Mac   SimpleNote is a completely free note-taking application and comes with cloud-based storage. Evernote only provides a limited free version, whereas Simple note is free. It runs on multiple platforms which include Mac, Linux, web, Android, IOS, and Windows.As the name itself implies, it is easy to use and runs fast on the system. It allows instant search tags feature or share a list option, unlike Evernote. You need to simply type in the requirement and the list updates instantly on SimpleNote. It lets you record innumerable textual notes and pin notes as per priority. It also streamlines the text note organization for its users.     Dropbox Paper       Price: Free   Storage: 5 GB Platform: Web, Mac, Linux, Windows, Android, IOS   Dropbox is a relatively new free alternative to Evernote. It promises to offer superior user experience and better API integration. The Dropbox creates a note and files it under the folders. It works in similar lines to a Google Doc system. Dropbox covers the basic formatting options such as bold, highlighting features, lists in a less cluttered UI. The images too can be edited, along with the text. Dropbox supports the feature of LaTex and markdown which is very essential and popular among the technical writers.  Dropbox paper provides a collaborative document editor where you can embed anything and work on real-time without leaving the app.   Google Keep     Price: Free   Storage: 5 GB Platform: Android, IOS, Web   Google Keep is regarded to be a huge Evernote Competitor. It is easily available for Android, IOS, and web app platforms. The Evernote provides almost similar features to users as the Google Keep, but the advanced features in Evernote are available at an additional price, whereas Google Keep is a great pick which comes free of cost. The Google Keep users need to have a Google account to sync all devices which is a very useful option to the Android Users. The individual notes and other file attachments like images, audio, text, and hyperlinks can be shared with the contacts one at a time. The files for sharing can only be shared after uploading it through the Google drive which ensures full safety. Google keep has an intuitive and attractive user interface. It is extremely easy to use, and the navigation is arranged very well with links to reminders, notes, labels, and settings on Google Drive. The mobile app for Google Keep too is quite simple and easy to use.   CintaNote   Price: Free, Pro - $39/Year, Lifetime Pro - $119/Year Storage: Upgradeable according to plan Platform: Android, IOS, Web     CintaNote is a smart alternative to Evernote. It has the function to capture the text from any applications, it attaches the files and images to the notes and also synchronizes them on the different devices. It is considered as one of the best Evernote alternatives as this note can work and retrieve the notes both in online and offline mode. It encrypts the whole notebook with password protection and creates an automatic notebook backup.CintaNote includes the feature like full-text searching, text clipping, back-up of notes, and hierarchal tags, auto tags, and password protection.   GoodNotes   Price: $7.99 on the App store    Storage: Unlimited Platform: Android, IOS, Web   Goodnotes is available on the IOS platform for Apple device users. It allows for easy scribbling of notes, and also allows the user to create multi-media images, word documents, PDF’s and powerpoint presentations all in a single file. The app also indexes the notes for quick search. Even though the handwriting may be illegible, this app can index the notes and allow the user to search them when required instantly. It is one of the best handwriting apps in the market.     Notejoy   Price: Only the basic version is free    Storage: Unlimited Platform: Android, IOS. Web, Windows, Mac   Notejoy is a great alternative to Evernote. It is a collaborative platform, unlike Evernote where note sharing with contacts can be done instantly and effortlessly. It is a real-time app which makes it easy to collaborate productively with instant sharing of notes. It also syncs fast to different devices. It can be used on various platforms like Mac, Android, Windows, and IOS. Providing feedback and receiving them is very easy with Notejoy. It provides a lightning speed of search to find notes effortlessly and is a greatly popular app for workplaces where a team needs to work in constant collaboration.   BoxNotes     Price: Only the basic version is free    Storage: Unlimited Platform: Android, IOS. Web, Windows, Mac   Box Notes is a great alternative to Evernote. This online note app works with a cloud based storage system and user-friendly interface. It is a real-time collaboration tool which provides faster access to notes from the web and desktop. The BoxNote is easily available and accessible from anywhere on the mobile, desktop or the web. BoxNote has integrated security features unlike many other note-taking apps. It keeps a detailed log to track the access to documents viewed and edited. Global standards of security secure every note on BoxNote.   Quip     Price: Team of five users for $30 per month Storage: Unlimited Platform: Android, IOS, Web   Quip is a combination of spreadsheets, documents, and PowerPoint with its checklists and one of the greatest alternatives which have sprung in the market for Evernote. The quip docs can be viewed and simultaneously edited at the same time with real-time options in-built in it.  The leading companies like Facebook, Amazon, and Dell have shifted to Quip for faster real-time note editing and sharing.   iAWriter       Price: Free for Android. $19 for Windows, $29.99 for Mac and $ 4.99 for IOS Storage: Unlimited Platform: Android, IOS, Mac   It is the minimal typing app which also serves a great purpose as a note-taking app. It supports the markdown feature and enables the user to flick between pages quickly. It also lays out the text in a coherent manner with an enhanced search feature. The fonts are well spaced out, and it is mostly used in conferences, lectures, and seminars. The text previews give a very good excerpt of the note. It comes with enabled features like night mode, easy user interface, and a very light blue highlight to keep the app look distinct.   Zoho Notebook Price: Free  Storage: Unlimited Platform: Android, IOS,  Mac, Linus   Zoho Notebook is a pretty looking alternative with a great UI to the Evernote. The Zoho notebook securely stores all notes to the cloud storage system and syncs with available devices smoothly. It is easily accessible by mobile devices.   Unlike the Evernote, the Zoho notebook has a built-in checklist card which makes it very easy to create them and the checklist automatically updates after every edit. The Notebook does not treat the audio notes like attachments as in Evernote. It has a built-in audio note which makes it a great alternative.   Zoho allows the user to set alarms for every individual note which can also be allotted as reminders on the registered e-mail. The recovery of deleted notes is another great standout feature of Zoho.Zoho comes with great lock feature for enhanced security. It lets the user lock each individual note with password protection.   Joplin   Price: Free  Storage: Unlimited Platform: Android, IOS,  Mac, Linus   Joplin is a free open source note-taking app and a competitor of Evernote. Unlike Evernote, this note comes with a web clipper extension feature to save the screenshots and web pages from the browser. The notes can be easily synchronized with cloud services. The synchronized notes are saved and can be easily moved, inspected and its back up can be taken. The notes are available in the markdown formatted text. It can also enable alarms for mobile apps and desktops. It has the ability to attach the geolocation metadata too. It focuses on end to end encryption too for enhanced security.    nTask               Price: Basic version is free. Paid plan at $2.99/month Storage: 100 MB on Free plan, 5GB on Premium, 10GB on the Business plan. Platform: Web, Android, iOSnTask is a close Evernote alternative for team collaboration and note-taking. Being a full task and project management app, nTask gives a simple user interface to help manage multiple projects at a time. It provides quick access to your notes and tasks and gives you the ability to assign work to your team. Users can get instant notifications and reminders of their notes so that nothing slips through the cracks. It lets you organize and manage your project documents with full security. Now, there is no need to use other apps to save your important information and files. Its robust features make it a favorite among the 100,000 plus users worldwide.   Bottom Line Note-taking apps are essential today for any platform. Evernote was the best note-taking app in the past decades but with the advancement of technology, new note-taking apps have taken the industry by storm. To overcome the cons which Evernote had, many Evernote Competitors have come into the market. It depends on the individual needs and the budget to decide which new note-taking app serves as the best Evernote alternative to switch to for better results.   Disclaimer: The aim of the article is to be informative. We intend users take an informed decision for an effective and productive experience. The comparison shown in the blog is only towards that end and has no intention of pitting one against the other team collaboration app brands. Readers are advised to consult and confirm from the respective service providers regarding details of features, prices and their policies before utilizing any of their services.  
The Evernote open source has played a vital role in social media marketing. A social media manager h...
08 Apr 2020
5+5 Remote Collaboration Software and Tips to use during COVID-19
With the COVID-19 pandemic, work from home has become a norm and remote collaboration software has become more important than ever. In fact, due to the coronavirus outbreak, a vast number of employees are working from home for the first time - which can be daunting for the unversed. And it can be even more complicated if you don’t know the right tools. Fortunately, we live in a world where remote collaboration can be as effective as face-to-face interaction. There are dozens of feature-rich remote collaboration tools that can revolutionize how employees work from home. To keep the wheels running smoothly, we’ve gathered a list of best collaboration tools for businesses. I’ll divide these tools into different categories, depending on the functions they serve. Remote collaboration tools for Work from home pain points In order to manage your teams remotely and ensure business continuity, you need a combination of different software. You’ve to take into consideration the immediate goals of the company, number of employers, and the current economic situation. Generally speaking, a remote team needs different software: Voice & Video calling Software  Business Instant Messaging Software File Sharing and Collaboration Software Screen Sharing Software Vendor Management Software Fortunately, we have options. There are tools that can help your teams during these challenging times. But, onboarding your teams on so many different platforms, that too without prior experience, can be a headache. Put simply, the best practice is to stick with one platform that can resolve all your work from home pain points. Choosing a multi-purpose app can help you avoid app fatigue and onboarding issues. Troop Messenger for Remote Team Collaboration   As one of the most promising additions to remote collaboration space, Troop Messenger offers instant messaging, video conferencing, project management, and productivity features. Troop Messenger, as one of the best remote collaboration tools for business, has all the essential features remote employees may need. Troop Messenger is a feature-rich business chat app for internal communications. It has all the essential features you need to communicate and collaborate with your internal team: Instant Messaging in Private and Group Chats Video and Voice Calling  Hassle-free collaboration with Suppliers or Vendors  Confidential chat with in a private chat conversation room  Live location tracking  Cloud File Storage, Sharing, and Collaborative Editing  Integration with Google Drive and Dropbox   Case in point: Troop Messenger’s strong point is that it functions as a multi-purpose work from home software with all essential features.   Troop Messenger Highlights: TM lets you collaborate with all your employees, clients, and vendors regardless of where they’re working from. It pushes up seamless communication between the team members. It has a clean, easy-to-use interface that allows users to interact, engage, and collaborate. Some of the most impressive TM features include unlimited groups, unlimited message history, incognito window for a confidential chat, data records, storage up to 1 TB, and more. Troop Messenger has been designed as a compact tool for small, medium, and large enterprises. This high functionality, low-complexity tool addresses various domain specificities. TM allows admins to add vendors, suppliers, and freelancers as orange members who get restricted access to the workspace. Troop Messenger can be integrated with essential apps like Dropbox and GoogleDrive. With Troop Messenger, your team can migrate their files, documents, and do a lot more than texting. It is possibly the best work from home communication tools your team needs during these unsettling times. 4 More tools to Keep your Teams Sorted We get it. When it comes to employee and customer management, there’s no one-size-fits-all solution. Different teams have different collaboration requirements. If team A’s priority is video conferencing and screen sharing, Team B’s might be collaborative editing. Having said that, we’re adding below 4 more tools that can help you master other aspects of remote collaboration: Video Conferencing and Webinar Software  Task and Project Management Software  Remote Support or Desktop Access Software  Employee Tracking or Monitoring Software Together, this software can provide a productive remote experience for companies of different requirements, sizes, and capabilities. Zoom for Video Conferencing Whenever it comes to remote collaboration tools, no one can skip considering Zoom. It’s one of the best team communication apps everyone has heard of. Zoom provides a virtual space that helps teams to interact remotely, share ideas, and leave comments on files in real-time. Zoom’s video conferencing feature offers a simple yet interactive way of keeping communication alive. The thread format brings all the team collaboration and communication in one place and makes employee management easier than ever. Zoom, mainly known as a group calling and conferencing app, can help a great deal in managing employees and projects remotely. It offers an amazing quality of video and provides seamless collaboration features. One of the reasons remote teams love Zoom is it allows recording a full-length video. With Zoom, you’ll never have to worry about remote working or video collaboration. Zoom also supports screen sharing - a feature that can facilitate combined discussions between the distant teams. Via Zoom app, you can share the screen and also use the annotations features to draw and write on the screen. This makes communication more engaging. Other zoom solutions include meetings, Meeting Assistant, Zoom room, voice sharing, business IM, and more. Zoom is easy to use. It has straightforward pricing. Zoom’s USP: Recording the video conference or call is a tremendously useful feature 3. ProofHub for Project Management ProofHub is one of the high-functionality collaboration and productivity software. Ideally known as project management software, ProofHub has earned the trust of hundreds of remote teams by bringing everything in one place. On ProofHub, remote teams can have seamless interactions with the clients, suppliers, vendors, and fellow employees. This work from home tool comes with plenty of features like discussion, proofing, and remote project management. There’s also an option to chat for feedback sharing. ProofHub, with dozes of collaboration and productivity features, is one the best tools to manage remote employees. ProofHub, as an all-in-one project management application, is a great tool for teams that require a higher level of efficiency. Remotely, team members can plan and organize different types of projects using notes, lists, charts, and calendars. ProofHub’s USP: Productivity features like proofing, adding timesheets, and track time manually using timers.   4. AnyDesk for Remote Access AnyDesk’s free plan makes it a high-functionality collaboration tool. Known as a free collaboration tool for remote teams, AnyDesk has multiple essential features. AnyDesk offers everything you need to work from home. It has several licenses and features to meet remote collaboration requirements. With AnyDesk, you can connect from everywhere, via any device and through the Unattended access. AnyDesk allows easy access to remote computers from your desk, all with ease. If you require unattended access to your distant employee’s computer, you’ll only need a password, and then you’ll be good to go. You can run AnyDesk from on different platforms like Windows, macOS, Linux, iOS, Android, and more. For the security-conscious teams, AnyDesk has whitelisting and encryption features. They use RSA 2048 encryption to verify every connection made via AnyDesk. You can also control your connection security by whitelisting only trusted desks. AnyDesk supports remote printing, file transfer, On-Screen Whiteboard, and Auto-Discovery features. AnyDesk’s USP: Unlimited EndPoints and Remote printing   5. DeskTime for Employee Monitoring & Tracking DeskTime is an easy-to-use time tracking app which combines features like employee monitoring and productivity analysis. It is one of the best productivity apps for employees. Additionally, this productivity tracking tool helps managers identify the unproductive habits of their employees by sorting apps and web pages into ‘productive’ and unproductive. Apart from tracking their time, DeskTime also automatically calculates the efficiency and productivity of an employee based on the categorization of programs, apps, and URLs. DeskTime allows admins to create employee groups where they can manage the efficiency and productivity for each of the groups. Known as the best time tracking application, DeskTime has features like Shift Scheduling, Absence calendar, Pomodoro timer, detailed visual reports, and daily productivity timeline. The app can also be integrated with other project management apps DeskTimer’s USP: Auto Screen Shots and Detailed visual and downloadable reports.   6. Xtensio If you are looking for something to help you ease the managing and task assigning work, Xtensio is for you! it lets you manage your teams, work and other important things in a swift. Using this, you can create, share and present everything in live documents. It's a cloud-based platform that lets you make impressive and smart documents with the help of free templates, color schemes, images and more. Furthermore, Xtensio has a customized dashboard that let your team collaboratively work. It's safe and all your data is safe within Xtensio. This makes Xtensio more impressive and trustworthy. Xtensio USP:It lets you collaboratively work with teams without any fuss 7. Teamwork for Task Management Teamwork is a powerful task management software that can help remote teams organize everything better, giving full visibility over all tasks so that every team member is in the know allowing for better collaboration. The level of granularity and customization provided by Teamwork will help you and your team hit your targets and reach your goals. As well as task management, Teamwork is a full project management suite with many powerful features, meaning it can be used for anything from time tracking & workload management, to project planning and product development. Teamwork allows businesses of all shapes and sizes to improve their processes and get more work done. Task automation and workflow creation is easy in Teamwork and there is lots of options for customization, making collaboration across remote teams easier and more effective. Teamwork's USPA single source of truth. Easy to use, multi product platform that's ideal for remote work with increased visibility on all tasks 5 Tips to Work From Home During the Coronavirus In the midst of the COVID-19 pandemic, lots of us are facing an unusual challenge of working from home. Things are still not under control and we don’t know for a long we’ll be locked down in our houses. These tips will help you get your work done and also maintain your well-being. 1. Designate a Workspace: Find an area in your room that you can designate as your workspace. It should be well-lit and free from distractions. Make your workspace comfortable with an ergonomic chair you can sit on for hours. Remove unnecessary objects around you. I also suggest getting dressed. Take a shower, wear a dress, brush your hair, and don’t underestimate the power of putting on some nice clothes.   2. Defined Work Hours: The key here is to stay disciplined. You need to have a schedule - when you’re working and when you’re doing other chores. You’ve to treat yourself like an employee. Treat it like a real job. You’ll not get the best work done if you keep shifting from personal chores to professional tasks. You’ll need to hold yourself accountable for your daily schedule. Having a scheduled time will allow you to be present in your home life too.   3. Communicate Have a clear-set communication with your team members. A ten-minute call or video conference with your colleagues will do. The key to steering through these challenging times is communication. Don’t hesitate to reach out to your colleagues or the employer - ask questions and share answers. Break up work hours in a way you can dedicate some time to communicate with others.   4. Master the technology As mentioned before, there are plenty of tools available. Learn to use them for WFH and to stay productive. You can use free collaboration tools like Google Hangouts or other premium software like Troop Messenger for internal collaboration. Project Management tools like ProofHub and Asana can help you achieve team outcomes. And a list app like Trello can help you organise the day.   5. Social Media Time-Out Remove all social media extensions. Turn off the notifications in your browser and cell phone. The biggest challenge in work from home routine is the freedom to check our phones and do other unproductive things. You’ll need to block out these distractions by agreeing on ground rules for yourself. Play a pretend game if possible - act as though you’re in your office and you’ve no option but to follow the rigid work hours.    Over to you Now: With all these virtual collaboration tools and productivity apps, it’s likely that remote workers will stay efficient at completing their targets and ensuring productivity.  
With the COVID-19 pandemic, work from home has become a norm and remote collaboration software has ...
project management
20 Jun 2019
10 Best free Gantt Chart Software in 2020
You are here on a page that talks about ‘Free Gantt Chart Software.’ Would it be too early to say ‘your search ends here’? I guess not!. Because, here, you get to review an impartial analysis of top Gantt chart software with templates and examples. This blog post needs your undivided attention.! 5 minutes will be enough. Let’s start with the basics. Missing a deadline when you are on a serious project is never an option!   You need to accomplish your task with accuracy and precision, and that too within the fixed timeline. There are a lot of things running on the schedule that one needs to manage while working on a project.   Project management is not as easy as you think. You will have to keep a record of every step you take. It will be difficult to maintain such records if you don't have a Gantt Chart Software. Right from the duration for the task, name of the person who is assigned to the task, task milestone, how much investment was involved, and how much time is scheduled for each achieving each milestone-everything must be recorded with top-notch accuracy.   Trending Article      For fulfilling these project management requirements, Gantt chart software always comes in handy. Unlike the traditional timeline charts and manual records, it focuses more on the interdependencies within tasks instead of emphasizing only on the broad picture.  Table of Contents   1. Gantt project  2. GanttPro 3. Wrike 4. Smartsheet 5. ClickUp 6. Office timeline 7. Smartdraw 8. Gantter 9. Bitrix24 10. TeamGantt 11. Backlog  12. ProofHub 13. GoodGantt 14. Rational plan 15. Tom's planner 16. ProjectLibre 17. Hansoft 18. Merlin Project 4 What is a Gantt chart?  Gantt chart is a very important tool that is used to visually schedule and monitor the projects. Its main objective is to show the activities which are finished, the ones that are currently ongoing, and also those that are yet to start.   Henry Gantt was the first person to introduce the concept of a Gantt chart, and ever since it has become an integral project management tool. Gantt chart gives a visual or graphical representation of all the tasks undertaken in the project. It also gives the duration for each task and other important details with the progression of the project.   Generally, the bar of the graph changes its shading to show the progress in the project. Upon the completion of the project, the graph colour turns to a different shade. Also, it can show the name of the person to whom a particular task is assigned, and the milestones that are set to achieve the final goal. You can get your work done in a free Gantt chart software without buying one.   Gantt Chart Glossary you need to know: Tasks: Tasks are different types of work assigned to individuals which should be done to reach the goal. They come with the start date, end date, duration, assigned person and all the other details involved. Milestone: It’s a task with zero duration. It can indicate an important date in the project plan, for example, the initiation or completion of an important task. You might use it to make the completion dates of specific tasks.  Summary task: It is a group of tasks. They are made of sub-tasks that show combined information. Task status: It shows the progress, percentage, and completion of the task. Dependencies: It shows the link and connection between different errands.  Assigned resources: It indicates the name of the people assigned to specific tasks   Ready-Made Gantt Chart Template to use Gantt Chart Templates can be edited in several formats such as Microsoft Excel, Microsoft Word, Apple Pages, and Apple Numbers. These Gantt charts are incredibly useful in project management because they allow you to track the status of project tasks. They also help keep track of deadlines, milestones, and hours worked. While working with clients it helps in boosting the perceived value as the clients are able to see the progress of their projects in real-time. Having a document that gets updated every time a task gets completed or makes a certain amount of progress helps in decreasing the communication needed to notify the people of the progress made thereby enhancing the employees' overall productivity. Here is what you can do with Gantt chart: Plan & Schedule Projects Plan & Schedule Tasks Plan & Schedule Tasks across Multiple Projects View Tasks Over Time Plan in Sprints Team Collaboration Scheduling Teams’ Work Determining Planned versus Actual Timelines on a Project Increasing Perceived Value for Clients Increasing Employee Productivity Pricing: has both Free membership & Paid Plans which starts @ 8$/ month.   Top 10+ free Gantt chart available online   1. Gantt project ( A Simple Gantt Chart)  Here’s why we have placed the Gantt project at the top position of this list: It’s available for free for both the personal and commercial uses. Established in 2003, Gantt Project is not just a clone of MS project but a lot more. It is one of the most efficient and trusted free Gantt chart software. Gantt project will run anywhere where Java runtime is available as it is written in Java.   It is a desktop application which can allow you to: Manage the elements like task and milestones, including the initiation date, priority, duration, notes, and resources, etc. Create a hierarchy which shows cost, progress, and details of lower-level tasks displayed on the upper level. Draw dependency: dependencies between tasks, leads, etc  Baseline: you can compare your current status with your previous plans by creating baselines Generate PDF / JPEG/ PNG files  It can export and import to/from CSV for analyzing data in spreadsheet apps.  Allows import and export to Microsoft projects.   Apart from all these great features, Gantt Project allows users to do collaborate with WebDAV servers and use cloud storage for storing all projects in the cloud. As you can see, the Gantt project is a light and useful software that is very easy to use if you are a beginner in project management. Price: Free  Supported Platform: Windows, Linux, OSX    2. GanttPro (Gantt Chart Software for Project Planning)   Pricing: Free 14-day trial and $15 per user per month   Supported Platform: Web-based   With this exclusive Gantt Chart software, you can easily create charts and visual graphs through existing templates of project planning. These charts can be shared with team members for better collaboration and project management.   Gantt pro has an extensive community of users who create and share editable templates for different projects.   Here are some of the features of Gantt Pro: Unlimited number of projects and premium support  Multiple Gantt chart baseline and task filter Can allow one active project per member Customizable export to PNG, PDF, and XL format  Project estimation cost and working hours Onboarding and team progress tracking Resource management All the other basic Gantt chart features   Gantt chart is a great pick for people working individually. It’s also a good choice if you want to work with your group since it supports features like team training sessions, real-time notifications, and project role settings for members.   3. ProofHub: (Project Management Software) ProofHub is a project management solution and collaboration software that makes work easier for teams. It facilitates planning, helps in tracking progress and allows real-time collaboration and communication so that efficiency increases and deadlines are met on time.  ProofHub is a project management software that has an exhaustive list of features and the Gantt chart is one of them. The Gantt chart in ProofHub gives you a timeline view of all your projects in one window. It helps in planning your projects and tracking the progress of tasks at any given time. Here is what you can do with ProofHub Gantt charts. Add tasks and task lists to the Gantt chart. Clearly distribute roles and duties by assigning tasks to team members. Set dependencies between tasks and adjust schedules as work changes or deadlines shift. Highlight the critical path to see which tasks directly affect the start and end date of the project. Adjust the start and end dates of tasks with a single drag and drop. Associate milestones with tasks.   Pricing: ProofHub is priced at $99/month (limited time offer). It offers a free trial with complete access to all its features. Platforms supported: Web-based, Google Play Store & App Store   4. Wrike (Online Gantt charts for scheduling) You can now stop updating your project in Spreadsheets! Instead, Wrike offers you simple, yet tried and tested Gantt Charts to make you understand and visualize the time and resources allocated in a given project. Set task deadlines on your team members and make them faster and smarter. The fluid-like application easily adapts to the changing environments of Agile methodologies. The online work management application of Wrike seamlessly scales across the length and breadth of your organization. Integrate the tools you daily use with Wrike. It supports a wide number of integrations. Features that come with Wrike: Task and Subtask Management Shareable Dashboards Collaborators Business Intelligence Integrations Custom Fields and Workflows Advanced reporting and data visualization Additional Integrations   Pricing: Wrike offers many plans; Free, Professional, Business, Wrike for Marketers, Wrike for service delivery teams, and Enterprise. Supported Platforms: Android, iOS, Desktop, and Web app   5. Smartsheet (Simple Online Gantt Chart Software) Create quick online Gantt Charts in just a few seconds with Smartsheet Gantt Chart Software. It works better and intuitive than Microsoft Project. This application is preferred by businesses of all sizes, as it increases productivity and saves time. A real-time collaborative Gantt chat software that brilliantly organizes and schedules tasks of all kinds of projects for their smooth execution. You just name it! The Smartsheet will get it for you. It has a wide number of ready to use Gantt Chart templates for the categories of product management, project management, software development, digital marketing, and more. Features that SmartSheet has: Drag and Drop Gantt Bars Set Durations and Dependencies Premium Integrations Identify Critical Path Track Milestones Share with stakeholders Access your work on Mobile   Pricing: Besides its free edition, SmartSheet comes in Standard and Enterprise  Supported Platforms: Android, iOS, Mac, and Windows   6. ClickUp (Gantt Chart View) No more boring Gantt Charts! With ClickUp, every Gantt chart looks beautiful. It is easy to manage anything, whether it could be people, projects, tasks, spreadsheets, email and chat, to-do lists, documents, and notes, etc. The ClickUp free Gantt chat software is the only application that provides feature customization to build awesome projects. The Five stars rated application by G2, Capterra, and GetApp support incredible integrations! You can automatically import your data from other productivity apps that you use. This tool provides a wide variety of ready to use Gantt Chart Templates for Marketing, Development, Project Management, Design, and more. Features that make you opt this tool: Custom Statuses Multiple Assignees Agile Board View Workload Chart Time Estimates Remapping Due Dates Future Recurring Tasks on Calendar.   Pricing: Free Forever and Unlimited at 361.14 INR per user/per month.  supported platforms: Access from any; Web, iOS, Android, Chrome, Desktop, Alexa, and GoogleHome.   7. Office timeline (Gantt charts & timelines with ease) Subscribe Office Timeline PowerPoint Add-in to directly create timelines and road maps in PowerPoint. Office timeline allows users to seamlessly produce sophisticated Gantt Charts and swimlane diagrams simply and quickly. Be in sync with your whole team by sharing your visual presentations, assigning tasks while collaborating with them online. The 4.5 stars rated application improves project planning with professional-looking Gantt Chart Templates. Though they seem to look on the surface, they have powerful underneath layers. This Gantt chart software offers a free edition. You can download to check how it works. Important Features Consolidate Multiple Projects Editable and Shareable Power-Point Presentations Fully customized swimlanes Imports data from Projects Timelines in hours and minutes Unlimited free updates Group Tasks on one row.   Pricing: Get Office Timeline Powerpoint Add-in at $99/1-year Pro License and Office Timeline Online at $59/1-Year Plus License Supported Platforms: Windows and Mac 8. Smartdraw (Free Gantt Chart Templates ) The one-in-all chat maker application that is easier than Visio for making powerful flow charts, floor plans, and organization charts offer quick start, ready to draw diagram templates for designing accurate and perfect layouts. The CNET five star rated product is trusted by many users such as FedEx, General Dynamics, Nestle, Tesla, SAP, Texas Children’s Hospital, Pepsi, and more. With Smartdraw, you can notice a marked difference in managing your projects and processes. This smart application has a broad variety of Gantt Chart Templates developed for almost every category. Be it Confluence, Jira, Trello, G Suite, or any, it integrates with every tool that you use. The only diagramming application that runs on a web browser allows users to seamlessly collaborate to work on the same diagram from different sign-ups. Important Features Intelligent formatting engine Wide Color Schemes Visio Import and Export Built-in Extensions Custom Extensions using Visual Script SDK Collaborate anywhere Enterprise administration.   Pricing: One-time purchase for Single User at $297 with no monthly or annual billing. For multiple users, SmartDraw comes at $ 595 per year, billed annually with multi-seat administration features. Supported Platform: Mobile, Online edition and desktop edition(Windows and Mac).   9. Gantter ( A tool with Gantt Chart examples) Gantter is a cloud-based, community-powered, project scheduling and management tool. Its most distinctive feature is the community contributed task scheduling templates and the suggest and assist the engine, With Gantter, you get an optimized user experience as it allows seamless integration with Google apps like Google Drive, Calendar, Hangout, and etc. Primarily,   Gantter has three editions: Gantter Cloud Gantter for Google Drive, and  Gantter for G-Suite   Here’s what you’ll get with these editions:    Features: Save or open the Gantter files to Gantter cloud/Google Drive. Access to millions of free community-based templates. Access 24/7 community-powered support, suggest and edit recommendation, and real-time collaborative editing.  Auto-Generated WBS (Work breakdown structure), custom columns, built-in-analytics, Cost and task tracking, and resource auto-leveling.   MS Project import and export.   The team collaboration features let users bring multiple timelines and teams together, work on multiple tasks, and gauge the project completion. The Google edition is best for those who use Google drive and other G-suite applications.  Pricing: $5 per month per user. Gantter is also available for a 30-day free trial. Supported Platforms: Web-based apps. 10. Bitrix24 ( Gantt chart for multiple projects) Bitrix24 is a highly reliable Gantt chart software with the main specialty of moving tasks while still keeping their connections to compare current and baseline state at any time. This is mainly a team collaboration software that offers benefits of project management and CRM. It can create a very professional Gantt chart for unlimited tasks and projects. It's another great option to work with 12-users. So even a small or average-sized company can use it very easily.  It also monitors the workload on employees and identifies the task which can be uncertainly delayed.   Important features: Free unlimited projects Free unlimited subtasks  Free 5gb online storage Multiple Gantt charts Free 12 users  Task dependencies Cloud and on-premise  Open source code and API Free mobile PM (Android and IOS)  With Bitrix, you can communicate with team members and also work collaboratively on the project by gauging the visual representation of tasks, milestones, deadlines, and dependencies. Other fancy features are office reports, checklists, templates report builders, etc. Pricing: $69 per month for all team members Supported Platform: App Store and Google Play Store   11. TeamGantt ( Construction Gantt Chart )   Pricing: $0 for small teams of three members. $49.5 and $74.5 for teams up to 5 and 10 members.   Supported Platforms: Web-based   This project management suite allows users to manage task while reviewing them in a different visual or graphical format. It provides team communication, project planning, and resource management functions which are very intuitive and offers user flexibility to assign tasks, set deadline, and create priorities via drag and drop option.   Some of the exciting features of this project scheduling software are: Unlimited time for using the free version  Drag and drop scheduling  Customizable view through Google Calendar  Centralized storage of tasks, conversations, documents, and achievable. Review into team member’s workload and availability  Exports to PDF but the watermark Auto-update on team progress  Daily mail reminders  File attachments  Graphical formats for showing planned vs. actual timeline.   TeamGantt brings project scheduling online with the easy-to-integrate Gantt software. Users can invite teammates, co-workers, and friends to edit and view the Gantt chart.   12. Backlog (Project Management Gantt chart ) Backlog is an all-in-one online project management tool for task management, version control, and bug tracking. Bringing together the organizational benefits of project management with the power and convenience of code management, Backlog enhances team collaboration across organizations large and small. Plan work, track progress and release code updates right in Backlog.   Why Backlog Task management, bug tracking, and version control in one tool Visual Gantt and Burndown charts for better planning and resource management Built-in Git and SVN repositories Custom statuses and workflows to suit your project Mobile app for Android and iOS users Kanban-style boards for each project make it easy to view every task as they move through your workflow       13. Good Gantt ( Diagram Gantt chart)   Pricing: Free for one user without restrictions. Prices for use in a team depending on its size. It starts at 2.99 per person per month   Supported Platform: Web-based   Many Trello users have been waiting for this for a long time. Now they have access to a Gantt Chart with deep integration in Trello. It will seem as if it is one application and you do not have to go to external pages during use. You can quickly plan a project by creating Trello cards directly from the Gantt Chart   Here are some of the features of Good Gantt : On one Gantt chart, you can view all your Trello boards  You can set up integration with time trackers to keep track of the actual execution time of tasks by your employees  Nice design Automate the movement of cards depending on the actions Evenly distribute the load between employees Group tasks and milestones ReTrack progress by the task Use hotkeys for quick work   14. Rational plan ( with Gantt Charts, Timesheets)   Pricing: Free trial and the paid plan starts from $19 per month (for cloud-hosted version).   Supported Platforms: Linux, Cloud-based, On-premise.   This comprehensive project planning and scheduling software covers are available for free with Linux.   The rational plan offers a variety of project management features. It is available as a cloud-based solution as well as on-premise and it helps both the project managers and teams to develop a consistent project plan with the analyzed workload, allocation of resources, estimation of project cost, and management of the budget.   Rational Plan has two versions: You can either use cloud service or opt for an on-premise application.   On-premise- single version for Linux- It shows advanced planning through dynamic Gantt charts and timesheets. This single version will allow you to share the project with MS users. Gives you a chance to share the details about your projects to other users who are involved.   Cloud-based- Includes all the basic Gantt chart features for two users, two projects, 100 tasks, and 5 MB storage.   Here’s why Rational Plan is a great choice for Linux users: Schedule the project using duration driven activities  Use of recurrent, split tasks, and milestones. A visual way of tracking the baseline and dependencies Critical path detection  Collaboration with team members and integration with Microsoft project files   Some other feature includes portfolio management, resource management tool, costs tracking, scheduling, time management, and all the basic Gantt chart features.   15. Tom's planner (online Gantt Chart Maker)   Pricing: $ 9.95 per month   Supported Platform: Web-based   It is Import projects from Excel, MS Project, Trello, and Basecamp an excellent web-based Gantt chart application. It requires no installation and has an easy drag and drop options with right click menu and task management.   Tom’s planner really stands unique when it comes to the collaboration feature. This project scheduling tool offers a free subscription with two-user limitations and offers most of the basic features.   With Tom’s Planner you can: Create professional Gantt charts and share them virtually  Zoom in to check who’s doing what and how far they’ve progressed Drag and drop to make the edits and changes on the fly Import projects from Excel, Basecamp, MS Project, and Trello  Embed charts with SharePoint, WordPress theme, and Confluence   The free subscription can allow for 200 items in a schedule. It only lasts for one year. This software is recommended for beginners who want to have a basic knowledge of project management.   16. ProjectLibre ( Compatibility with Microsoft Project)     Pricing: Free   Supported Platform: Window, Linux, Mac OS.   ProjectLibre is another great project scheduling solution for your team projects. Unlike other software, it is not a complicated one. Its main objective is that all the company user should be able to learn to work in the chart even if they cannot afford it. That's the reason it is open-source software.   This open-source alternative of MS project has the following features: Gantt Chart Earned Value Costing WBS/RBS charts  Network Diagram  Resource Histograms  Compatibility with Microsoft Project   The software has received various awards which proves that being free it can give the best results. You can translate it into any language. It has versatility which makes it much easier to work for a small or large business.   17. Hansoft (tools along with a Gantt chart template)    Pricing: Varying rates depending on team members and type of installation   Supported Platform: Cloud and On-premise   Hansoft is originated from Sweden. The Swedish company offers many project management tools along with a Gantt chart template. Many companies swear by this software because of the seven main features.   You are allowed to refine your task from the backlog feature.  Long term, as well as short term planning, can be viewed and modified.  Supports Kanban, Waterfall method, hybrids, and Scrum Efficiency boosting feature like the acceleration of plan up to 20%  Real-time dashboard to stay informed to real-world data and workflow management   Hansoft has all the basic features like issue tracker, to-do lists, reports, resource allocation, integration, backlogs, and on-premise installation. So, you might want to change your mind if you are working on a big project.   18. Merlin project 4 (Professional Project Management for Mac)   Pricing: $149 per year per user and $1,415 per year for 10 users    Supported Platform: Mac and iPad   It is the latest project management software from the project wizard. It runs specifically on Mac so before you go for this software make sure your team can work on mac.   It has all the basic features one Gantt chart software has and also it is user-friendly offering many possibilities. You can customize it as per your need. It can also be used offline. You can edit or modify your planning offline, and it will keep the updates on the chart when you are back on.   Kanban View and Waterfall feature  Find critical paths and distribute tasks with few gestures Link attachment to tasks in the project  Stay up-to-date with cloud storage  Compact on the iPhone  Export and Import through MS project.   However, it allows only 30 days for working free without any restriction, but after that, you must purchase it. Or you can upgrade Merlin project 3 which is totally free.    Conclusion There are many options outlined in this article. You can narrow the best choice by understanding what each software offers and comparing it with your company’s needs. If you are still confused about which one to pick, consider the following five capabilities of an ideal Gantt Chart software:   It should support a maximum number of users and collaborators It should allow unlimited edits of the chart It should offer flexibility to work on multiple projects It should be easy-to-use with drag-and-drop features and one-click sync It should be compatible with the devices you and your team members use Once you keep these five features in your mind and also consider your team’s requirement, the selection of the final pick will be a piece of cake!
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outlook alternatives
08 Jan 2021
7 Best Outlook Alternatives in 2021
Do you think email is still the fastest way of getting stuff done?   As you might have guessed from the title, we beg to differ.   Yes, Microsoft Outlook is one of the most popular desktop email clients. However, Outlook hasn’t been designed to get things done in a more productive manner. If you’ve used this tool to communicate with your clients or coworkers, you might have wondered if there’s a faster way of doing things.   We are not going to list all reasons why Outlook is not a great choice. Because, if you’re searching for an Outlook alternative, you can think of a few yourself.   So, let’s cut to the chase.   Fortunately, there are viable alternatives that offer better services in terms of both features and cost.   In this blog post, we’ve put together a list of 7 outlook desktop email clients that could be a replacement for Outlook. Let’s explore our options:   7 Best Outlook Alternatives in 2021     1. eM Client      2. Troop Messenger     3.  MailBird     4.  RingCentral     5.  Mozilla Thunderbird     6.  Gmail      7.  Inky   1. eM Client eM client is one of the most feature-rich alternatives for Outlook. It has an easy-to-use interface that allows users to manage emails, contacts, calendars, and tasks. With eM Client, you get to master your workflow by utilizing features as great as message encryption, message translation, calendar and tasks, watch for replies, incoming emails snooze, send later, and note features.   eM Client Vs Outlook: Distinctive Features  It supports PGP encryption. Compatible with Google Workspace, Office 365, Outlook, and Exchange Facility to take email backup. Supports the auto-reply feature for received email. Automatic download of contacts from the web. Feature to add tables and effortlessly resize. Change images size, rotate, and flip.   Supporting Platforms: Windows, macOS    Pricing: Available for Free   2. Troop Messenger Troop Messenger centralizes all your internal communications so you don’t have to waste time switching between the apps. It is a user-friendly work chat app that has contemporary features to address business necessities and needs. With all your messaging, phone calls, and video conferences in one place, your team can easily communicate and know where to look if they have questions or need to access a shared file.   Supporting Platforms: Windows, iOS, Android, macOS    Free Trial Period: Available for 7-Days    3. MailBird If you want to upgrade your team’s communication and collaboration efficiency, MailBird might be the answer to your wishes. It is not really an email client like Gmail and outlook, but it offers features that work beyond their capacity. MailBird is basically a platform for viewing, managing, and sending your messages. But it’s main power comes with integrations. You can connect this tool with multiple apps like WhatsApp, Facebook, Twitter, Slack, so users can easily toggle between these - without having to switch between the apps.   MailBird Vs Outlook: Distinctive Features  Easy-to-use interface and simple layout Integration with Multiple third-party apps like WhatsApp, Facebook, Twitter, Slack Undo Send mails Advanced attachment search Advanced In-Line reply Unsubscribe button Moving Mail between accounts Multiple signatures per email address Research contacts on LinkedIn from within the app Attachment preview Add multiple accounts to one inbox   Supporting Platforms: Windows 8 and later, MacOS   Free Trial Period: Available for 14-Days   Pricing:    Mailbird Personal (Yearly)  $2.50 per month  Mailbird Personal (Pay Once)  $27.29 per month   Mailbird Business (Yearly)  $2 per month 4.RingCentral RingCentral - an email client, is designed to enable a more holistic and modern approach for external and internal communications. Beyond the multiple integrations, the tool works as an all-in-one communication platform that allows users to adapt to a flexible working style and also have simultaneous conversations on different platforms.   RingCentral Vs Outlook: Distinctive Features   Host a video conference with screen sharing Instant Messaging, video calling, and phone calls Search past conversations for shared files Integration with hundreds of apps and tools Track quality of service Track customer conversations Keep all your data protected   Supporting Platforms: PC, Mac, Android, iOS   Free Trial Period: Available for 15-Days   Pricing: For a team of 20 Users   Essentials $19.99 per user per month  Standard $24.99 per user per month Premium $34.99 per user per month Ultimate $49.99 per user per month   5.Mozilla Thunderbird If you use Mozilla Thunderbird as an outlook alternative, the app guarantees to make your email easier and more accessible. It works by removing the complexity of managing tons of emails by providing easy customization options. With support for tons of plugins, an unlimited number of email accounts, and lightning-quick functionality, Thunderbird’s place on the email client throne is well suited.   Mozilla Thunderbird Vs Outlook: Distinctive Features   Manage multiple email accounts by combining all mails Quickly add people to your address book Highly customizable Reminder for attachment email is sent Built-in security and privacy system Filter mails by messages, people, and tags Protection from phishing Allows importing from several email clients   Supporting Platforms: Windows 7 or later; OS X 10.9 or later; FreeBSD; Linux   Pricing: Available for Free   6.Gmail If you don’t want to change much about your emails, Gmail is a better alternative to Outlook. Since both Gmail and Outlook are email clients only, they function about the same. However, there are significant differences between these two apps, which is why one is better than the other. When compared to Outlook, Gmail offers easy integration features with other tools and apps - which helps users create a more unique inbox. In addition to multiple integrations, Gmail offers better customer support, security, and pricing options that beat Outlook. Overall, the app offers a customizable email client with access to resources and support.   Gmail Vs Outlook: Distinctive Features:   Gmail easily connects with Google Drive, Google Calendar, and other Google Workspace apps It allows easy integration with third-party tools and apps and thus makes for a more unique and productive experience The tool supports labels and filters for making inbox management easier Gmail is also available as a mobile app for iOS and Android devices to ensure communication on the go   Supporting Platforms: Windows, Android, macOS, iOS, Linux, Web Browser   Pricing: Available for Free   7. Inky Inky is a comparatively newer email app that offers a clean and modern design alongside offering a clean and modern design and plenty of useful features.   Gmail Vs Outlook: Distinctive Features:   Easy to set up and use Supports POP and IMAP An advanced dashboard that gives complete visibility and tracking of threats Access to work and personal emails on a simple screen Mobile app available for android, iOS, and Windows Prevents Phishing attack   Supporting Platforms: Windows, Android, macOS, iOS   Pricing: Available for Free Choosing a Replacement for Outlook: Additional Tips What you ultimately choose and a replacement for outlook depends on your business needs and what your employees or teams are looking for. As you can see, there are a lot of outlook alternatives, but not all of them have the capacity to solve all your problems.   While Thunderbird, MailBird, and Gamil are excellent desktop email clients, they all present challenges similar to outlook. So, it’s obvious for you to be in a dilemma when it comes to choosing a decent alternative outlook.   As we wrap this blog post, we’ll leave you with a few things to consider when deciding which outlook alternative is better for your team: Ease of Use: User interface and ease of use are important - not just for you but all your employees. Because, eventually, it’s them who’ll have to use the app. So, make sure to review the learning curve of the app, how complex or easy it is to use, and implement a newer technology accordingly. For example, if your team is not great with advanced technology, you should stick with an app that offers a simpler interface. And if your team can handle complex apps, you can go all-in with any kind of interface.   Determine your budget: If you’re looking for a replacement to outlook, you’re probably looking for a better email client. And as the rule goes by, anything better comes with an additional price. Now, we’re not saying you’ve to shell extra dollars, but you certainly need to review your budget and see how much more you’ll have to shell out before you break the bank.   Find Pain Points of using outlook: The best way of finding an outlook alternative is knowing the pain point of using this app, and then finding those features in alternative applications. For example, if you’re feeling trapped by the limited integrations outlook provides, you need to choose a replacement of outlook that offers more integrations. If emails aren’t cutting it for you anymore, try finding an app that has more productivity features and use. It’s a Wrap!   We hope this article served its purpose. These 10 tools make for a great outlook alternative. But if you’re still unsure about which one to go for, we suggest shortlisting a bunch of tools for a spin. Since the majority of these tools are available on a free-trial period, you can get a feel of how they work and then make a final decision.
Do you think email is still the fastest way of getting stuff done?   As you might have guessed ...
content marketing
20 Jan 2020
SaaS Content Marketing : The Guide You’d Need to Kick-Start your Content Marketing journey!
I'm sure you know why content marketing is important, it's time to figure out the best strategies that may help you win your customers and take charge!   Content Marketing costs 62% less than any outbound or traditional marketing method, and yet it generates approximately 3 times as many leads as conventional marketing.   It’s cheaper and more efficient.   Do you still need more reasons to trust content marketing over any other marketing strategy?   I know it’s not easy to convince you unless I talk facts. So, here are some benefits of content marketing : Conversion rates are 6 times higher for companies that adopt content marketing strategies. 86% of SaaS organizations have specific departments or someone in charge of checking over their content marketing strategy. 58% of marketers believe ‘original’ written content outdoes videos and visuals   The vast majority of SaaS marketers are now embracing content marketing strategy. A good SaaS marketer knows that content marketing can aid their company to achieve brand visibility, lead generation, and nurturing the leads simultaneously.   I am not asking you to abandon traditional marketing, but if you are into the SaaS business, you must pay attention to create a  high-quality, experience-based, top-notch content.   At Troop Messenger, we tried over a dozen of content marketing strategies. There were times we failed at generating desired results. Our blog posts won’t appear in the search results, let alone appearing on the front page.   We failed to stay ahead of CM trends. It was challenging because there are hundreds of things, trends, and strategies to watch over every week.   It took us a while to understand the 3 Cs of SaaS Content Marketing: Consistency, Consistency, and Consistency.   It took us a while to understand that we needed to be directly involved in content creation. Gradually, we resorted to creating content that encouraged visitors to click on our site link, visit the homepage, and subscribe.   Keeping in mind all of our failure stories, the lessons we learned, and the different strategies we employed, I have created this guide for you. It’s the only SaaS content marketing guide you’d need!   How to create a content marketing strategy? Let’s find out here   A. We Leveraged the Power of Google by Mastering Keyword Research There has been an ongoing debate on the usability of Keyword Research Planners. Some say it is dead. Others argue it's the best thing. I say it’s Google is smart, and all the algorithms are designed in a way it enhances as a reader’s readability and helps them with the article with search results that carry ‘phrases’ and ‘keywords’ a person adds in the search bars.   Keyword Research Might not be the almighty thing but it is an important factor. There are tools like Ahrefs’ Keyword Explorer that can help you rank your article by using selective keywords. Such tools allow a thorough keyword analysis and backlinking as well.   Step 1: Check the Search Volume SV (Search Volume) represents the number of times people have types a specific keyword into Google. SV is important as long as you do not wish to create a content strategy with keywords nobody is looking for.   It’s simple as selling a product in a market. You’d sell a product only if it is in demand, right? So, with SV, you know about the demand. When it comes to keyword search volume, there are two primary factors to take into consideration: volume and competitiveness. Keywords with higher volumes mean more potential exposure (or impression share), but will likely be much more competitive. This, in turn, makes it harder to rank for these terms as you’ll probably be going up against popular and well-established sites. If you’re a new website, you may want to begin by targeting low-volume (or medium), low-competition keywords as a starting point to establish some domain authority. if you’re a well-established site, you can delve into the more competitive territory (medium to high SV) to maintain your edge.   In the image below, we did SV for the term ‘flock vs Slack,’ using Ahrefs’ Keyword Planner. This Keyword is super easy to rank and the user intent is high too. SV for ‘Flock Vs Slack’ is 250 with 306 Clicks and 91% Organic Clicks. Hence it’d be easy to use this phrase.     Using the Ahrefs Keyword Planner, we also analyzed SERP position history to find our competitors who are targeting the same phrase and the articles they’ve curated around it.     Step 2: Check for Keyword Difficulty Level Finding the SV is only half the battle. It takes you to popular keywords with insane competition. Hence, at this point, you can use other keyword software like Ahrefs or SemRush. Keyword Difficulty Level, abbreviated as KD, is an important metric since it shows how difficult it's going to be for a blog to have a top-ranking using a particular keyword. KD metric takes into account the amount of backlink that points to the URLs in the top 10 search engines. Hence, At Troop Messenger, we use Ahrefs to check KD for the popular keywords we pick in Step-1. Ahrefs KD helps find the ‘low-hanging fruit’ by giving us an estimate of how hard it will be for us to rank among the top-ranking pages. We did KD search for the term ‘Flock Vs. Slack,’ which has KD of 2, 250 SV, and we’d need to create about 3 websites backlinks to rank in top 10 for this keyword. Since Flock & Slack are already popular, we used these keywords to rank our application Troop Messenger. The term ‘Flock Vs. Slack’ is super easy to rank and the user intent is also very high. Don’t believe us? Google Search the term ‘Flock Vs. Slack’, and you’ll find us there: Step 3: Check for the Intent To understand Intent, you need to have an understanding of user behavior. An intent represents a user’s intent (purpose) for the search. It shows what a user is most likely to do when they are searching Google with a particular phase. For SaaS, keyword intent reflects ‘How ready a user is from buying their products/services?’   To be specific, it’s a guessing game since you cannot be sure. Hence, this is the part where you have to apply common sense as well.   For instance, the search intent behind ‘cost-effective office collaboration tools’ shows that the buyer already knows about Slack and Flock, and they are looking for a more efficient and cost-effective tool. It’s easy to convert this specific audience since we are offering just what they want. When we search for keywords for our Troop Messenger blog, we come across different keywords to find user intent. People looking for office chat application like ours usually search with phrases like ‘Slack,’ ‘Team Chat Apps,’ ‘Slack Alternatives. Search Intent for ‘Slack’ represents the user intent of those who are mainly interested in Slack and would neglect the other's name on the list. Hence, for us, user intent is low here. People searching with ‘Slack Alternative’ means they are looking for something other than that. With our blog, we show them what benefits they get by using us as a Slack Alternative (keyword intent is high here).   B. Leverage the Power of Google & Google Tools Can you create any content marketing strategy without abiding by ‘Google’s and it’s an algorithm? I bet not.   If you want your content to rank high and your SaaS products/services to appear in the top search results, you’ve to distribute your content thoroughly. It starts with spending at least 50% of your resources.   Google should be the ultimate content distribution channel where you create and publish content relevant to your product and the niche.   Let’s take Groove for example. They created content for an exhaustive list of marketing keywords and brought them to the top of search results. Groove promoted its content through Facebook and other Social Media Channels, but it’s Google where they first created a base. From creating customer-oriented how-to-articles to tutorials, Groove did it all.   At Troop Messenger, we leverage the power of content distribution via Google and we make thorough use of Google tools. We know Google results can either make or break our business.   1. Google Analytics: I’m sure you must have set some goals for your content marketing strategies, and with google analytics, you can take a step to reassess your situation. At Troop Messenger, we’ve been using Google Analytics to get a snapshot of our performance over time. Here’s what you can analyze with this tool: Audience engagement Active Users User explorer based on demographics, interest, behavior, mobile, and technology Average time on page Bounce Rate Page Views Unique Page Views   All of this will give you a clear idea of what’s working and what is not, in regards to your type of content, topic selection, etc.   2. Google Trends We all find it difficult to continually come up with a fresh set of ideas and topics. This is why we have made a habit of checking the trends alongside brainstorming new ideas. Here’s what you can do with Google Trends: Explore a new topic Browse what’s trending using time filters Realtime Search Trends for Web, YouTube, Image Search.  You don’t need a specific action plan for using this tool. Just type in the category and see what Google pulls out from trending topics in your niche.   3. Create Blog Posts that Won’t Put Readers to Sleep When you are curating any type of content, remember that the attention span of a human is only about 12 seconds. Hence you’ve to grab their attention right with the first few lines.   You cannot take a risk by creating something that has nothing unique. People do not have enough patience to read an article that is crowded, has long sentences, is boring.   So, before anything else, you must create content that your prospects truly want to read. Here’s a five-step strategy to create the kind of content which makes you closer to the SaaS marketing goals.   Step 1: Research. Research. Research. Every single SaaS content marketing strategy must start with thorough research. Don’t think your imagination can be the only source of ideas. You might be creative, but you still have to find what others are looking for. For the research, Google’s Suggest Feature can be highly useful. Start by searching for a phrase (office chat software) related to your product. Now Scroll to page bottom. Here you’ll see similar searches that are based on user data. Try to understand the intent behind these searches   At Troop Messenger, we further narrow topic research by reviewing our competitor’s content via BuzzSumo. This tool helps us find the content that is performing best in our field.   You can also use BuzzSumo for content insights, to generate ideas, perform the influencers, monitor your performance, and create high-performing content.   Steps to reviewing the content of your competitors:   In the Content Analysis Search Bar, Enter your competitor's name:  When you hit enter, BuzzSumo will display an analysis of all content published on that domain. You can review the topics that got your competitor's maximum engagement.   In the image below we did blog content analysis for our competitor Flock.   Review the formats and Networks that are working Apart from topics, you can use BuzzSumo for digging into the social networks and see where your competitors’ content is gaining traction. See which social media platform has driven the most engagement.   In Flock’s case, it’s twitter chiefly.   Review the content by Backlinks You can also sort your search by the ‘number of backlinks’ and find the articles that have driven most links.   Research who is linking and sharing your competitor’s content Social engagements always amplify content. More the engagement, wider will be the audience reach. With BuzzSumo, you can review the people who shared content on social media from a competitor’s site. This can be done by narrowing search results for ‘Influencers’ and choosing ‘Search Content Shared.’   Use these search results to create and curate high-quality content on the same topic, and target a similar audience. Step 2: Curate Content for Every Phase of The Buyer’s Journey The content or blog post you create should be curated around each phase of your buyer’s journey. Since the goal of SaaS content marketing is to provide the target audience with valuable information, use your blog for the sales funnels. Help your customers understand why your product or services can be helpful at each stage.   Usually, content marketers mainly create content to create awareness and generate traffic. But that is not the right approach. Content should be used in the entire marketing funnel. Like other SaaS companies, Troop Messenger also needs a full-funnel strategy for executing a thorough marketing plan.   Awareness: In this stage, we created content to target all top keywords related to the office collaboration tools and promoted engaging, entertaining, and informative content to attract the target audience. Goal: The goal of this phase was to help people discover how Troop Messenger can solve their problems of office collaboration and virtual workplace management.   Lead Generation: Once we made the customers aware of our existence, we generated leads by providing them gated, high value, and free content. Brands that are good at lead nurturing, easily generate over 50% more sales, and that too at 33% lower cost.   Hence, at this phase, we continued educating our customers, solving their problems with ‘How To’ content. We delivered facts and data to help prospects overcome their concerns.   For Lead Generation, we also highlighted our USPs so the prospects see why we are the best Slack Alternative.   Goal: Get prospects to engage with our brands and trust our services more and more.   Trial Sign-ups: Since we offer a free trial for 30-days, this stage helped us attract the customers into availing the freebies. It’s a crucial step, and we also highlighted this as a testing phase since the customer’s feedback after the trial helps us further improve the product.   Goal: Trial Sign-ups aimed to encourage our users to install the application, try the software, and decide for themselves.   Conversion to Paid Customers: We continued creating content around the special features of premium plans, the benefits, testimonials of clients and businesses who’ve been using the paid plan and what changed for them.   We deliver high-quality content either through newsletters or blogs and continue educating and engaging about the more valuable features within our software.   Goal: After the trial period ends, it’s all about convincing them to opt for a paid subscription.   Customer Retention: Customer Retention is an important step to retain customers. We do this by constantly providing the value we promised to our customers in the initial phase of their journey.   We created content that further educates each of the customers about all the functionalities. At our blog, we provide guides and step-by-step tutorials targeted at guiding customers on ‘how to get the most of our SaaS product.’   Goal: Continue helping customers to be successful at using the different features of Troop Messenger and avail benefits.   Step 3: Create Something Unique Like I said before, it’s all about uniqueness. A thousand words can earn you traffic for a while, but if your content is not unique, why will people turn up to read?   There’s no shortcut. You have to put in maximum work if you wish to achieve better visibility. If you wish to earn a great response, you must create content that offers something unique. Even a lengthy post cannot guarantee that top spot you desire.   Go big or go home.   For SaaS business, I suggest writing a high-quality and experience-based article. Here are some of the ideas that worked for us: Comparison Articles of alternatives: pros and cons of our competitors or rival’s product alternatives. Feedback articles: It’s where our team members shared their feedback after using a couple of office chat alternatives Vote/Score article: We make our team members vote for the alternative they like using the most. Verdict articles: It’s where we compare different features of different tools and tell the readers who won in terms of a specific feature. Screenshots article: After thoroughly using an alternative, we make screenshots of features/things we like or dislike while using the tool. Step 4: Repurpose Your Blog Posts There are different ways in which content is shared. Some SaaS businesses still prefer sharing information through written content, others rely more on video tutorials. At Troop Messenger, we leverage the benefits through brief posts that focus on special tasks. We have repurposed our blogs into start-to-finish guides. As a content creator, you can further repurpose content for different audiences. Your audience might be willing to listen, watch, or read the content. Different formats are good as long as they engagingly provide information. Here are different ways to repurposing your blog posts: Creating a presentation. Designing an infographic. Creating a Pinterest or Instagram instructographic. Republish old posts. Repost to social media handles as tweets or Facebook posts. Repost on Quora as an answer to questions. Use as newsletters Reuse blog posts as an email series (for example, 11 days projects) Create an Ebook Create a podcast Create a video series Host a Webinar Reuse blog posts as Reddit Answers  D. We use our blog posts as a conversion machine If you have a blog dedicated to promoting your SaaS startup, and yet there is no medium to convert blog post readers into paid customers, you need to review your content marketing strategies.   Most of the blogs fail at conversing the readers into customers because there’s no dedicated place where they can turn into a customer unless they scroll down to the very end. It’s important to write articles that convert. We did the same thing at Troop Messenger. We change the position of a few things:   Call to Action: CTA’s are the most integral part of a SaaS business. Hence, don’t make your CTA stubbed in a corner of the page, or somewhere far in a crowded place. It has to be visible.   The best practice is to put CTA as a fixed menu. It has to be visible enough to catch attention. At Troop Messenger, we have implemented a fixed menu with our call to action button, which encourages the readers to try our office chat application.   Sign-Up prompts: While your readers are reading the content your team has drafted, remind them that they can get all the benefits by signing up. Sign-up prompts are a good way to convert customers. By implementing sign-up prompts, not only did we grew our email list, but we also succeeded in increasing the opt-in rates.   E. Here’s How We Get Our Blog Posts Rank Higher in Search Results: For any content to rank high in google, quality backlinks act as a backbone. Often called Inbound Links, these are the links directed towards your website.   More the number of quality backlinks, more important will your content be in google algorithm’s consideration.   Google considers such a website more important and gives better credit by showing them first in the result page after a query.   At Troop, we follow the backlink mantra religiously, and frequently create content relevant to our niche (SaaS products) and generate backlinks with the same process.   1. Guest Blogging to create backlinks: You have to understand the importance of guest blogging. It lets you share your expertise and at the same time, build your authority too. With the backlinks, you can also boost your SERP rankings.   Since we have started Troop Messenger from scratch, we resorted to guest blogging to get our monthly traffic. From ‘Top Office Messenger Applications,’ to ‘Growth Hacking strategies, and ‘Startup Funding Ideas’, we’ve created guest blogs on a vast range of topics.   We use the staircase blogging strategy: With this strategy in mind, we create high-quality content for websites (third-party blogs) that have a decent number of traffic. We pitched guest blogging ideas to reasonably popular blogs We continued writing for these sites where the competition wasn’t too intense, and following the same approach, we built for us a great writing portfolio.   At Troop Messenger, we didn’t guest post only for the sake of backlinking, but also to showcase our expertise and to present our product to a bigger audience.   2. Blogger Email Outreach Strategy : What Should be the Next Step After Guest Blogging?   If you are one of those entrepreneurs who want to scale your posts and reach a wider audience, Blogger Outreach should be the answer.   Sounds Alien?   Let me explain.   Blogger outreach is a method of putting your content across relevant industrialists, bloggers and experts from your niche, by sending them a personalized email.   The objective of these emails is to convince these experts with a larger audience to talk about your content. Give you a shout out!   Blogger Email Outreach = Broadcasting.   Two things you need to keep in mind when trying the blogger outreach strategy: Choose your target very carefully Use Content Explorer to reach people linked to articles from the same niche and topic Craft your pitch to evoke curiosity with the subject line Make sure to send them a highly personalized email Explain why you’re contacting them Avoid Fake Flattery Always End with a clear CTA Example of Some of the best outreach subject lines:   3. High-Quality-Captioned Visuals: We create our images for every blog post. By designing great visuals, featured images, and infographics, we manage to grab your reader’s attention. But the trick here is to optimize the image. Don’t leave it uncaptioned. Add the link. Your images should be easily available online. Choose the right alt tag. Add the best keyword that fits with your image and put it with the alt text. I suggest using a long-tail phrase/keyword as an alt tag.   4. Reddit Marketing Reddit has about 1 million communities and 51 million unique users. It has proven to be the most intimidating social network for us. At Troop Messenger, We frequently post in relevant subreddit and get engaged with the users in the subreddit. Subreddits: There are subreddits (categories) for almost anything you can think of. Each is identified by With a helpful search feature, you can search for a subreddit of your choice using keywords. Once you find a handful of relevant subreddits, start using Reddit for real.   Reddit sure looks like the early 2000’s message board, but it has a reputation many other social media platforms still fail to match. It’s a huge aggregator. Here’s what you can do with Reddit:   Submit links (repurpose your blog posts) that are relevant to a specific community. You can also submit self-posts, which are posted as original contributions by the users. Text posts enable a user to submit original content, which helps drive quality traffic. Redditors can either downvote and upvote your submission, which generates a karma score. This Karma score works wonders for Reddit's credibility. Hence, avoid getting downvotes as less as possible. The only way to have a good karma score is a submission of valuable content. In our subreddit, we also host AMA (Ask Me Anything) where Redditors ask questions, we answer, which helps us establish a relationship.   5. Quora Marketing Quora has 300 Million Users. Unbelievable, right?   When we launched Troop Messenger, we were looking for ways to confirm authority in our niche, create brand awareness, and increase organic traffic. We did it all via Quora.   Through Quora, we searched for specific topics related to our business. We targeted questions that appeared in google search. We also created a few questions to collaborate with many industry influences. We answered questions with authority and passion and added links to our website for those who wanted to read more. Paid Advertisement, where we targeted users topic-wise, further helped us increase the conversions and clicks.   With Quora, we succeeded in highlighting our position as an industry leader, built valuable relationships, and drove traffic to our website.   Conclusion There’s no denying the fact that content marketing has evolved into an integral element of marketing for pretty much all types of business. Especially for SaaS, content marketing has become one of the standard practices.   Want to escalate your SaaS business to new heights? You cannot do it without strategic content marketing tactics.   Sharing Educational and Informative content with the target audience is important, which is why ‘content’ is a crucial tool for SaaS products and its marketing.   With content marketing, not only can a company effectively educate its customers on how their product works, but also encourage them towards giving it a try to avail of the benefits.    
I'm sure you know why content marketing is important, it's time to figure out the best strategies th...
24 Dec 2019
Why Emails are killing Productivity? Find it here.
Hey, Can I have your undivided attention for a minute?   Thank you! There is a question I need you to answer: ‘What is the average number of emails that hit your inbox every day?’   Pause for a couple of minutes and see if you can estimate how noisy and crowded modern inboxes can be.   No idea? Let me help.   One Hundred and Twenty-One. That’s the number of Emails an average office worker receives per day, in 2019.   That’s a lot of numbers, right?   And these emails come in different forms - all vying for your attention. The majority of these Emails are clustered with attention-seeking subjects and catchy headlines. Each one is written with a purpose to rope you in so you click the button, read their content, and develop an interest in what they have to say.   For most people, the Email notifications popping up in the corner of the screen is a serious distraction. Not only does it prevent them from getting the tasks done, but it also makes it difficult to get back at work, with the same state of mind.   Here’s a hard-hitting fact about Emails Killing Work Productivity: Whenever a person stops working on a project/task to check their inbox, it takes them almost 23 minutes to get back on the track. Refocusing on work after an Email Interruption is not an easy thing. If you are receiving over 100 emails, it is sure to harm your productivity.   It’s Established. Though intended to act as a productivity tool, in the majority of cases, emails are only killing productivity!   Think I am wrong? See for yourself:   Hyper-Responsiveness What was the last time you checked your inbox? As for me, ten minutes ago. As reported by surveys and studies, an average office worker checks their inbox 36 times in an hour. Since Emails are Omnipresent, every office worker, whether the employee or an employer, knows that they are important.   And Cherry on the Cake? Promotional offers, discounts, new deals and event details from your favorite sellers. They all get in the way of work.   Hyper-responsiveness to mails chops your workday into a series of work slot punctuated by distractions. When these emails need you to reply, the 26-minute average can stretch to an hour, without you noticing. Because, the quicker your reply, the faster responses you’ll get. The more responses you get, the more time you’ll stay distracted. It’s a vicious circle, you see.   Bottom Line: You Can’t Resist the Temptation of Checking your Inbox.   A habit of Composing Long Emails Another crucial reason that explains how Emails kill our productivity is the time spent on composing them. I am guilty of writing detailed emails to my clients. I am sure you are too. We all end up composing long and detailed replies when dealing with a new client or an important when the same thing could’ve communicated in half the time and half the space.   Bottom Line: You tend to forget that short emails are not rude and It’s always better to be concise.     7- Surefire ways of improving Email Productivity   1.  Create a Schedule to NOT check your Inbox 2.  Set-up an Email-Cleansing Routine 3.  Create and Email Hierarchy 4.  Use Canned Responses 5.  Leverage the power of Email Management Tools 6.  Develop a smart email etiquette 7.  Leverage Office Chat Application   Excessive Emails will continue distracting us from our primary duties as long as you take the following steps: 1. Create a Schedule to NOT check your Inbox:   Unless you love killing time while at work, this first tip will prove to be extremely helpful. By creating a schedule to not check your inbox, you can save plenty of time, and you won’t burn time sending replies throughout the day. You’ll stay focused and be far more productive.   Just stop checking your inbox when at work. Stop refreshing that page so darn much. And if you think this is easier said than done, let us introduce you to a few tools that can help you with the same:   Inbox Pause: With this tool, you can have complete control over when emails appear in your inbox. Thus, you get to increase productivity by eliminating interruptions and reducing stress. Freedom: An app that blocks internet access to selected apps and website, allowing users to have a distraction-free workplace, and self-imposed time. Cut back the Email push notifications: It’s the pop-ups that distract the most. They are literally ruining your work life. Why don’t you kill them too? Yes, really. Turn them off, for good! Add Message with your Signature: Add a statement under your signature, which informs your important contacts that you may not respond unless urgent. For Example, “I only check my emails four times a day. If it’s urgent, please walk to my desk to see me or call me.”   2. Set-up an Email-Cleansing Routine Your Inbox is someone else’s To-Do list, and you don’t have to keep them all stored unless they are really important and they serve a purpose. What’s the point of having so many useless emails?   Merlin Mann suggests the practice of clearing the email inbox of unnecessary emails. The Email-Cleansing Routine is something you need to do every single day. It can be tough but sure is very rewarding. Here’s what you need to do:   Do – Do the task right now, if it’s actionable. Delegate – Forward this email to the correct person. Defer – If it’s not urgent, do it later. Delete – If useless, drop it to the bin. File – If the message has the information you may need in the future Add it to the archives. 3. Create and Email Hierarchy If your work demands you to go through your Inbox multiple times to access important files and information, the first tip is definitely not useful in your case. People like me who get assignments and tasks via Emails, need to stay active and frequently refresh our inboxes because that’s our virtual workplace.   Hence Avoiding Emails or Inbox-checking is not possible. Here’s another solution: Use Filters.   Yes, with filters, you can scan your inbox for better email management. Since Gmail has advanced so much over the last few years, you can   definitely use it for saving time and avoiding elements of distractions. Here’s how: File + Folders Filter: With this, you can organize emails containing files that need your attention Filter Based on Work: Put your Work Emails under the Label ‘Work’ to read-only filtered mails Filter Based on Personal Emails: Put your personal Emails under the Label ‘personal’ to read-only filtered mails Filters Based on a particular Email address: ‘Put your Important contacts under the Label ‘Important’ to read-only filtered mails Star Important Contacts: Start Important Contacts for quick access.   4. Use Canned Responses  I told you in the previous section about the amount of time we all waste in composing emails or sending replies. It definitely kills work productivity.   The struggle is real. But you’ve to face it, and Canned Responses can actually be a savior as long as you know how to use them.   For those who don’t know, Canned Responses are a Gmail Feature that allows users to create and save a standard response that can be inserted into while composing a message or sending a reply-all at the click of a button. Here’s how you can Enable Canned Responses:   Go to Settings Navigate to ‘Advanced Tab’ Select ‘Canned Responses’ and Enable it.   To use a canned response, you first need to write one, and for that:   Open a compose mail Type an email that you wish to use as a canned response Click on the three dots available at the bottom right corner of the window Click Canned Response Finally, Enter the name of this canned response Click OK   Now, whenever you wish to reply with a response, you simply have to open the email, click the three dots, select canned responses, choose among the saved response, and Insert it before clicking the press button.   5. Leverage the power of Email Management Tools Email Productivity can be made a game with Email Management tools. With an appropriate tool, you can literally solve the trouble for you and your employees and team members as well.   Apart from managing the high bounds of electronic emails, you can also organize important ones into a specific pipeline. Since millions of entrepreneurs are vouching for creating a distraction-free workspace, there are plenty of Email Management tools to choose from:   Constant Contact: To manage email lists and communications Boomerang: To remove emails that don’t need immediate attention Bananatag: For tracking the sent emails Infusionsoft: For following up with prospects MailChimp: For sending your subscribers the content they want.   6. Develop a smart email etiquette Email-Etiquette is something most of us lack, even though it is one of the most sensible ways to get more done and also maintain a sound work-life balance. Once you follow a proper Email-etiquette, you get to expand your network and save time too.   Email Etiquette might not sound like a productivity tip but following these five tips save your recipient from confusion, for they receive required information at once, and   Use a meaningful subject: Messages without a subject deserve a place in the trash can. They are a way to convey messages in a short time and let your recipient know what the mail is exactly about. When you expect others to not burn your time, make sure you don’t burn them either. Don't use ALL CAPS: Yes, it’s the most annoying thing, and yet people thing typing in the caps help them get the attention when in reality it only repels. Be concise: Let me remind you once more - When you expect others to not burn your time, make sure you don’t burn their either. Bottom line is to make sure your message is easy-to-read and scannable. I recommend using bullets or numbering. You don’t have to write a novel there. There are plenty of authors already. Proofread your email. Ensure readability: Avoid writing with overuse of exclamation marks and emoticons, unless the person on the receiving end is your ex! Add a CTA: When writing a professional email, adding a call-to-action is important so that the other party knows exactly what step you want them to take. Your CTA should have a clear direction so that the recipient doesn’t have to respond with a bunch of follow-up questions.    7. Leverage Office Chat Application   I’ve saved the best for last.   Using an Office Chat Application is indeed the best way to increasing workplace productivity, reducing chances of emails killing worktime, and assuring an efficient collaboration as well.   One of the easiest ways of protecting time is by using communication tools designed for workplace collaboration. When you use a customized app, all the notifications and messages you receive are about work only. There’s no unnecessary pop-up vying for your attention. If you are a team leader or an employer who constantly worries about their employee's productivity, it’s high time you start leveraging the power of using an office chat application.   Troop Messenger, for instance, allows internal team members (employees and employers) to exchange messages, media, and files in a single, secure interface. With features like one-on-messaging, video and voice calling, you can get things done faster and manage daily project tasks in an organized manner. With Troop Messenger, you can do a lot more than message and file sharing. Here’s how:   Video and Voice Calling: Face-to-Face interaction over presentations, deadlines, and projects. Audio Messaging: Crystal clear audio to know things better Burnout: Private conversation window to chat confidentially with a team member. Your chats aren’t stored anywhere. Live Location Tracking: Share or receive real-time location for a specific amount of time. Screen-Sharing: Share real-time desktop scream for collaboration on a task Advanced Search Filters: Filter your search by contacts, images, locations, and videos for easy and faster data retrieval. Unlimited Groups: Make collaboration easy with unlimited Groups.   Key Takeaways   It’s Established. While intended to act as a productivity tool, in the majority of cases, emails are only killing productivity!   Emails are controlling your work life, believe or not, and they will continue doing so if you don’t take the charge. Hence it’s crucial to embrace better Email habits to stay on the right track, to clear away off the distractions, and to have a clear head when working.   Make use of the right tools, use filters, create connections, and stay in control of your time. Start using office chat apps. It’s on you to safeguard your cognitive resources. The more you avoid ‘task-switching’ distractions, the better work you’ll be able to do, and that too in a lesser amount of time.   And now, I’ll take your leave with a Mantra you need to remember: “Not everything is as urgent as it seems.”
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